Executive Administrative Assistant

🕒 April 1

🦀 Maryland – Remote

🦀 Maryland – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

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CAPITOL ADVISORS ON TECHNOLOGY, LLC

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2003

🤝 B2B

B2B • Consulting • Technology

Capitol Advisors on Technology, LLC is a consulting firm that specializes in delivering innovation, research, and effective management and technology solutions since 2003. They offer expertise in procurement management, technology transfer, information governance, and global health support services, with a strong focus on compliance and enhancing organizational performance. The company is dedicated to providing exceptional talent and insights to help their clients succeed in both government and private sector engagements.

📋 Description

• Monitor a broad range of communication in order to make scheduling determinations. • Maintain calendar for and provide related support to assigned Senior Executives (3 Senior Executives). • Perform all actions required to schedule meetings, coordinate, and set up/connect for virtual meetings and conferences using government subscriptions for virtual platforms as required. • Conduct at least one weekly meeting with Executives on their individual calendaring needs, for forward-looking meeting requirements or to discuss challenges with calendars/schedules. • Obtain a thorough understanding of the mission, objectives, and organizational structure (on and off-site; Federal and contractor) of the office to which assigned, in order to better interface and facilitate communications with others. • Communicate and interface with Government and contractor executives (to include their assigned staff) to facilitate meetings and transmission of other pertinent acquisition information. • Provide administrative support to prepare, creating, format, review and edit correspondence, reports, notes, memorandums, letters, presentations, and other forms of communication for conformance with appropriate formatting, procedural instructions, accuracy, typographical/spelling, grammar, and necessary attachment for distribution as directed or as appropriate. • Maintaining main staff directories and organizational charts. • Review correspondence for signatures from members of assigned staff, the supervisor, or other senior managers and proper format. • Provide administrative support during meetings, conferences, etc. as requested, and provide accurate note-taking for such meetings. • Follow up with summary meeting notes, action items and/or reports from meetings for distribution no more than 3 days after the conclusion of meetings scheduled for 75 minutes or less. • Gather, assemble, track, prepare, and submit for routing and maintain requisition packages related to OA p procurements/purchases (i.e., routing sheet, acquisition documents and other pertinent information).

🎯 Requirements

• Proven experience as an Executive Administrative Assistant, Senior Executive Assistant, or in other secretarial position required • Previous experience working in a government agency a plus • Full comprehension of office management systems and procedures • Excellent knowledge of MS Office • Proficiency in English • Exemplary planning and time management skills • Up-to-date with advancements in office applications • Ability to multitask and prioritize daily workload • High level verbal and written communication skills • Discretion and confidentiality • High School degree required.

🏖️ Benefits

• All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.