Light Bookkeeping, Administrative Assistant
Job not on LinkedIn
🔥 0 minutes ago
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📋 Description
• Act as a primary gatekeeper for the CEO’s email inbox. • Review incoming emails and organize them by urgency, importance, client need, and required action. • Identify messages that require immediate attention or follow-up, and handle communication professionally. • Manage and organize the CEO’s calendar to schedule important meetings and tasks. • Monitor firm deliverables and ensure that client requests are addressed in a timely manner. • Support selected bookkeeping-related tasks as training and access are provided.
🎯 Requirements
• Bachelor’s degree or diploma in Business Administration, Finance, Accounting, or a related field preferred. • 3+ years of relevant experience in administrative support, executive support, virtual assistance, operations support, bookkeeping, accounting support, or financial operations. • Strong proficiency in QuickBooks Online. • Working knowledge of bookkeeping concepts, basic accounting workflows, document collection, and bookkeeping close processes. • Strong written English communication skills, especially for professional email communication, client follow-up, and drafting professional responses or templates. • Experience managing inboxes, client communication, administrative workflows, executive support tasks, and task management systems. • Strong organizational skills with the ability to manage multiple open items, prioritize by urgency and business impact, and maintain reliable follow-through. • Comfortable managing up and helping a senior leader stay focused, organized, and on track. • Strong attention to detail and accuracy, especially when handling financial, tax, client, and business information. • Professional judgment, discretion, and confidentiality when communicating with clients and handling sensitive information. • Comfort using Google Workspace, including Gmail, Google Drive, Google Docs, Google Sheets, and Google Calendar. • Ability to work independently in a remote environment while asking clear questions, identifying missing information, and escalating appropriately. • Experience creating checklists, SOPs, trackers, and repeatable administrative systems. • Comfortable supporting a U.S.-based professional services firm and working with a leader who moves quickly and values proactive follow-through.
🏖️ Benefits
• Competitive Salary • Performance raises • Remote work flexibility • Opportunity to work with a diverse, dynamic team • Career growth potential
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