Light Bookkeeping, Administrative Assistant

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🕒 June 9

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Career Directions Ltd

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2003

👥 HR Tech

💼 Consulting

🎯 Recruiter

HR Tech • Consulting • Recruitment

Career Directions Ltd. is a proactive Human Resource Management consultancy firm specializing in Strategic Labour Force Outsourcing, Recruitment, Training, Payroll Processing, and Total Human Resource Management. Established in 2003, it serves as a one-stop shop for HR-related queries and support in and around East Africa. The company aims to champion best practices in Human Resource while addressing worker needs to achieve optimum productivity and profitability, all the while contributing to the success of its partners and improving community lives. Its core values include professionalism, respect, passion, and integrity.

📋 Description

• Act as a primary gatekeeper for the CEO’s email inbox. • Review incoming emails and organize them by urgency, importance, client need, and required action. • Identify messages that require immediate attention or follow-up, and handle communication professionally. • Manage and organize the CEO’s calendar to schedule important meetings and tasks. • Monitor firm deliverables and ensure that client requests are addressed in a timely manner. • Support selected bookkeeping-related tasks as training and access are provided.

🎯 Requirements

• Bachelor’s degree or diploma in Business Administration, Finance, Accounting, or a related field preferred. • 3+ years of relevant experience in administrative support, executive support, virtual assistance, operations support, bookkeeping, accounting support, or financial operations. • Strong proficiency in QuickBooks Online. • Working knowledge of bookkeeping concepts, basic accounting workflows, document collection, and bookkeeping close processes. • Strong written English communication skills, especially for professional email communication, client follow-up, and drafting professional responses or templates. • Experience managing inboxes, client communication, administrative workflows, executive support tasks, and task management systems. • Strong organizational skills with the ability to manage multiple open items, prioritize by urgency and business impact, and maintain reliable follow-through. • Comfortable managing up and helping a senior leader stay focused, organized, and on track. • Strong attention to detail and accuracy, especially when handling financial, tax, client, and business information. • Professional judgment, discretion, and confidentiality when communicating with clients and handling sensitive information. • Comfort using Google Workspace, including Gmail, Google Drive, Google Docs, Google Sheets, and Google Calendar. • Ability to work independently in a remote environment while asking clear questions, identifying missing information, and escalating appropriately. • Experience creating checklists, SOPs, trackers, and repeatable administrative systems. • Comfortable supporting a U.S.-based professional services firm and working with a leader who moves quickly and values proactive follow-through.

🏖️ Benefits

• Competitive Salary • Performance raises • Remote work flexibility • Opportunity to work with a diverse, dynamic team • Career growth potential