Legal Executive Assistant – Legal Support, Coordination

Job not on LinkedIn

October 7

🦌 Connecticut – Remote

Although this job is listed in Connecticut, this company may be open to hiring remote in other states.

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

🦅 H1B Visa Sponsor

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ClearDesk

WebsiteLinkedInAll Job Openings

HR Tech • B2B • Recruitment

ClearDesk is a company that specializes in sourcing top offshore talent to help businesses build the right remote teams. They offer services for various roles including Sales Development Representative, Customer Service Coordinator, Marketing Coordinator, Real Estate Admin Assistant, Executive Assistant, HR Assistant, Bookkeeping Assistant, Legal Assistant, E-commerce Assistant, and Scheduler. Their focus is on providing specialized, scalable, and perfectly matched talent. ClearDesk promises cost savings, with no setup fees, no required contracts, and offers a 7-day money-back guarantee. They cater to both small and large businesses who need to leverage outsourced talent for efficiency and growth. The company is dedicated to matching businesses with college-educated, multi-lingual, and diverse talent pools that operate 24/7, aligning with the client's hours and timezone.

51 - 200 employees

👥 HR Tech

🤝 B2B

🎯 Recruiter

📋 Description

• manage the firm’s e-services inbox through the Connecticut Judicial Branch website, reviewing and organizing all incoming items (typically around 19 per day) • add new court events, filings, and hearings to the firm calendar, ensuring all details are accurate and conflicts are identified promptly • review existing calendar entries to check for potential scheduling overlaps, rescheduled events, or cancellations, and resolve conflicts by coordinating directly with defense counsel or other involved parties • file necessary paperwork or requests with the court to formally resolve scheduling conflicts or confirm updated hearing dates • maintain constant communication with attorneys and team members to ensure everyone is aware of upcoming cases, deadlines, and court appearances • manage general scheduling support, including attorney conferences, client calls, and internal team meetings • handle professional phone communications via RingCentral — including answering and returning calls, leaving personalized outgoing messages, and assisting with client inquiries when needed • collaborate with the team through MS Teams and WhatsApp for updates, quick check-ins, and escalation of time-sensitive matters • organize, label, and store case documents using Filevine, Microsoft Workspace, and OneDrive to ensure easy access and version control • support filing, document preparation, and general administrative duties to help streamline the office’s daily workflow • take on special projects or administrative initiatives as assigned, helping to improve internal systems or assist with firm growth initiatives • follow up with attorneys to confirm availability and ensure all court or client commitments are properly reflected in the shared calendar • communicate professionally with court personnel or opposing counsel when clarification or coordination is required • report directly to Kali for administrative tasks and escalate issues or scheduling concerns to Matthew as needed • use VPN access securely to manage activities on the Connecticut Judicial Branch’s website and other court-related platforms

🎯 Requirements

• experience in legal support, court scheduling, or administrative coordination • confident using tools like Microsoft Suite, MS Teams, OneDrive, or legal platforms such as Filevine or court-related websites • communicate clearly and professionally with lawyers, court personnel, opposing counsel, and clients via email, phone, and messaging platforms like RingCentral and WhatsApp • self-managed, tech-savvy, and excel at working remotely while staying organized and meeting deadlines • detail-oriented, proactive, and thrive at managing multiple calendars, resolving scheduling conflicts, and ensuring all court dates and filings are accurate • problem-solver who can handle time-sensitive matters, prepare documents, and provide key administrative support to streamline team operations • willing to work in a US time zone schedule. • can secure the required technical setup, including: At least a 720p HD webcam, a noise-canceling headset, a primary internet connection of at least 25 Mbps, a backup laptop, backup internet device, and backup power source, a main computer with at least Intel Core i5 (or equivalent) and 8 GB RAM, a backup computer with at least Intel Core i3 and 4 GB RAM

🏖️ Benefits

• prepaid HMO coverage for your peace of mind • tools, training, and honest feedback