Cobalto Talent
11 - 50 employees
Founded 2022
🎯 Recruiter
🤝 B2B
Recruitment • B2B
Cobalto Talent is a Mexico- and North America-focused recruitment agency that connects companies with vetted candidates through a fast, efficiency-oriented hiring process. They offer a large candidate pool, candidate evaluation, and support services, and emphasize speed (placements in as little as 24 hours), cost and time savings, and the use of specialized software and AI to enhance sourcing and selection. Cobalto Talent serves companies (B2B) across industries, providing end-to-end recruitment and onboarding support.
Administrative Assistant
Job not on LinkedIn
🕒 April 3
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Cobalto Talent
11 - 50 employees
Founded 2022
🎯 Recruiter
🤝 B2B
Recruitment • B2B
Cobalto Talent is a Mexico- and North America-focused recruitment agency that connects companies with vetted candidates through a fast, efficiency-oriented hiring process. They offer a large candidate pool, candidate evaluation, and support services, and emphasize speed (placements in as little as 24 hours), cost and time savings, and the use of specialized software and AI to enhance sourcing and selection. Cobalto Talent serves companies (B2B) across industries, providing end-to-end recruitment and onboarding support.
📋 Description
• Manage complex leadership scheduling across time zones • Coordinate internal/external meetings and travel logistics • Anticipate and prevent scheduling conflicts • Prepare agendas and meeting materials • Take structured meeting notes and track action items • Ensure follow-through and accountability • Coordinate documentation, system access, and scheduling for onboarding & offboarding • Review resumes and conduct initial discovery calls • Process invoices and track receivables • Follow up with clients professionally • Draft and format contracts, reports, and client deliverables • Maintain version control and SOP compliance • Identify inefficiencies and implement workflow improvements • Create scalable administrative systems
🎯 Requirements
• 3–5 years of experience in administrative, executive, or operations support roles. • Proven experience managing complex executive calendars and scheduling across time zones. • Strong proficiency in Microsoft Office, especially Excel and Outlook. • Experience with invoicing systems and basic accounts receivable tracking. • Familiarity with tools such as QuickBooks, DocuSign, HubSpot, Notion, or similar platforms. • Excellent written and verbal communication skills in a professional environment. • Ability to manage multiple priorities and meet deadlines in a fast-paced setting. • Strong attention to detail with high accuracy in documentation and reporting. • Experience supporting onboarding and offboarding administrative processes. • High level of discretion and professionalism when handling confidential information.
🏖️ Benefits
• Competitive base salary (based on experience) • Clear growth path within a scaling firm • Entrepreneurial, ownership-driven culture • Direct exposure to leadership and strategic initiatives • Remote work flexibility (PST/CST schedule, Monday–Friday)
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