Project Administrator

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🔥 16 minutes ago

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Coconut Careers

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2021

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Coconut Careers is a remote staffing and talent-matching company that connects businesses with vetted global professionals for roles such as executive assistants, digital marketers, sales reps, accounting assistants, and developers. They offer two hiring models — Managed Talent (monthly subscription where Coconut handles sourcing, vetting, payroll, compliance, and ongoing support) and Direct Hire (one-time flat fee) — and promote a free 40-hour trial to test fit. The company emphasizes rigorous vetting, curated matches, and support for employers scaling remote teams; their site lists 100K+ verified profiles and 600+ client companies and shows tools like salary calculator and job description generator.

📋 Description

• At Coconut, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. • Clients achieve their goals, and our virtual professionals find purpose and growth in their work. • We are currently looking for top talent to fill the role of Project Administrator.

🎯 Requirements

• Provide administrative support to the Project Management team and assist with day to day coordination of projects. • Help gather and organize project details such as site information, budgets, and deadlines. • Update internal systems and client portals to ensure project information and documentation are accurate and current. • Assist in preparing reports, proposals, and presentations for clients as needed. • Communicate with subcontractors and vendors to collect quotes, schedules, and compliance documents. • Help issue purchase orders and track invoices, completion photos, and other project-related paperwork. • Maintain organized records of subcontractor details, contracts, and performance information. • Ensure all documentation meets company standards and client requirements. • Support compliance efforts by helping track safety forms, insurance certificates, and other required documentation. • Coordinate with internal teams including Sourcing and Project Management to keep projects running smoothly. • Support meeting scheduling, note taking, and follow ups on action items. • Assist in resolving basic project or documentation issues and escalate concerns when needed. • Maintain databases, trackers, and shared folders to ensure project data is complete and organized. • Prepare status updates and assist with reporting on ongoing projects. • Handle other administrative tasks or special projects as assigned. • Maintain a professional and positive attitude in all communications. • Follow established processes and provide suggestions for improvement where appropriate. • Support the overall efficiency and success of the project coordination team. • Good to have: Netsuite, Microsoft Office (Teams, Outlook), Client Point, Adobe Pro, Proposify, Fexa, Box or DocuSign experience. • Non-negotiable Requirements: Availability to work 9-5PM EST

🏖️ Benefits

• Competitive Salary – We recognize your skills and experience with a great compensation package. • 13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus? • Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all! • US Holidays Off – Enjoy 12 paid US holidays throughout the year. • Maternity & Paternity Leave – We support growing families with dedicated leave for new parents. • Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits. • Life Insurance – Our full-time HMO plan includes life insurance for extra peace of mind. • Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources. • Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better! • Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups—because work should be fun, too! • Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people.