Sales Support Executive Assistant

Job not on LinkedIn

🔥 2 minutes ago

🇵🇭 Philippines – Remote

💵 $800 / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 1%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Coconut Careers

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2021

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Coconut Careers is a remote staffing and talent-matching company that connects businesses with vetted global professionals for roles such as executive assistants, digital marketers, sales reps, accounting assistants, and developers. They offer two hiring models — Managed Talent (monthly subscription where Coconut handles sourcing, vetting, payroll, compliance, and ongoing support) and Direct Hire (one-time flat fee) — and promote a free 40-hour trial to test fit. The company emphasizes rigorous vetting, curated matches, and support for employers scaling remote teams; their site lists 100K+ verified profiles and 600+ client companies and shows tools like salary calculator and job description generator.

📋 Description

• Support the CMO of a fast-growing marketing agency during a major sales push • Attend prospect calls silently to capture notes and action items • Confirm action items with the CMO over Slack after each call and execute them • Draft, build, and send business proposals in Quiller using existing templates • Coordinate with internal design and development teams to create custom quotes • Edit and amend proposals and contracts • Manage follow-ups across multi-call deals through email and text-based outreach • Maintain HubSpot CRM, including deal stages, deal values, and records • Handle emails, internal coordination, and administrative tasks surrounding each deal • Submit work to the CMO for review and approval before sending to prospects

🎯 Requirements

• Prior experience in a sales support or sales-adjacent role • Experience communicating with prospects and clients by phone • Excellent written and spoken English • Familiarity with sales and marketing processes and terminology • Availability to work at least an 8-hour window between 8AM and 6PM Central Time • Experience with marketing agency and sales environments • HubSpot, including CRM management and the built-in dialer • Quiller for interactive proposals • Asana for project management • Slack, Gmail, Google Voice, and Zoom • Google Drive, Docs, and Sheets • Claude and other AI tools • Read AI for call notes and action items • AI-native and highly comfortable using Claude or similar AI tools • Background working at or with a marketing agency • Experience in a fast-paced sales environment • Natural, conversational spoken English for potential future client-facing work • Resume must follow the Coconut VA Profile Template and be in English • English proficiency level must be entered using CEFR • Must submit a 1-minute introduction video, preferably using Loom • Video link must be valid; broken or dummy links result in disqualification

🏖️ Benefits

• Competitive Salary • 13th Month Pay • 12 days of PTO • 12 paid US holidays • Maternity & Paternity Leave • Comprehensive Healthcare • Life Insurance included in the full-time HMO plan • Mental Health Support, including mental health consultations and wellness resources • Milestone Gifts & Birthday Treats • Island getaways, virtual town halls, and regional meetups • Supportive network for learning, growth, and connection