Project Coordinator

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🕒 May 18

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CourtAvenue

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2020

🤝 B2B

🏛️ Government

🚀 Aerospace

B2B • Government • Aerospace

CourtAvenue is a progressive growth partner specializing in strategy, experience, and innovation. Known for its capabilities in AI advisory, commerce, and government product development, CourtAvenue has been recognized as one of Adweek’s Fastest Growing Agencies and is ranked #58 on Inc. 5000’s Fastest Growing Private Companies list. The company has also secured contracts to support the U. S. Air Force and has served prominent clients like Kia and Epson by enhancing their digital platforms and brand experiences. CourtAvenue is positioned as a leader in creating cohesive B2B design systems and dynamic storytelling for mission readiness in the aerospace sector.

📋 Description

• Support Project Managers and Senior Project Managers in the day-to-day execution of client engagements, including scheduling, meeting coordination, note-taking, and follow-up tracking. • Maintain project hygiene in ClickUp and other internal tools — keeping tasks, statuses, owners, due dates, and documentation accurate and up to date. • Coordinate cross-functional team logistics across design, engineering, QA, and account teams to keep work moving on schedule. • Help draft and circulate meeting agendas, status updates, action item recaps, and weekly client communications. • Support resourcing and utilization workflows, including weekly schedule updates, time-tracking compliance, and flagging conflicts or gaps to the Project Manager or Director of Operations. • Manage contractor and vendor invoices end to end — collecting, reviewing for accuracy, routing for approval, and partnering with finance on submission. • Provide general project coordination support across non-billable internal initiatives and operational projects when bandwidth allows. • Proactively raise your hand when capacity opens up, prioritize across competing requests, and partner with the Director of Operations on back-burner initiatives that improve how the agency operates. • Build foundational relationships with internal team members, contractors, and — over time — client stakeholders, with the goal of growing into a Project Manager role.

🎯 Requirements

• 1–3 years of professional experience in project coordination, project management, or creative/digital production. • Background in either (a) project management or production within an agency, studio, or in-house creative team, or (b) a digital, software, or creative technology environment. Both is a plus, but not required. • High level of technical and digital literacy. Comfortable understanding, at a high level, how digital products, software, and interactive experiences come together, even without an engineering background. • Exceptional organization and attention to detail; able to track many small moving pieces across multiple concurrent projects without dropping the ball. • Strong written and verbal communication skills, with the ability to translate technical and operational details into clear updates for internal teams and, eventually, clients. • Self-aware and proactive. Able to prioritize independently, surface blockers early, and ask for more work when capacity opens up. • Comfortable working in a fast-moving, deadline-driven environment with shifting priorities and ambiguity. • Proficiency in (or ability to quickly learn) project management and collaboration tools such as ClickUp, Google Workspace, Slack, Box, and similar platforms. • Professional, dependable, and collaborative, someone teammates and clients can trust to follow through. • Bachelor’s degree in Business, Communications, Project Management, Production, a related field, or equivalent professional experience.