Chief of Staff / Executive Administrative Assistant – SaaS Tech Start Up

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DataPhone

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2013

🤝 B2B

👥 HR Tech

🎯 Recruiter

B2B • HR Tech • Recruitment

DataPhone is a developer staff-augmentation and managed engineering-teams provider that connects businesses with pre-vetted software engineers and designers. The company offers end-to-end delivery — from sourcing and technical screening to contracts, compliance, and ongoing performance management — positioning itself as an extension of client engineering teams. Services highlighted include frontend, backend, full‑stack, DevOps & cloud, QA & testing, and UI/UX design, with claims of fast time-to-hire, high client satisfaction (around 4. 8/5), and strong retention metrics. DataPhone targets startups to enterprises seeking flexible, scalable engineering capacity and emphasizes culture fit, compliance, and measurable delivery through dashboards and regular reporting.

📋 Description

• Manage the CEO's calendar and priorities. • Schedule meetings and coordinate with employees, customers, and vendors. • Prepare meeting agendas and document action items. • Follow up with department managers to ensure deadlines are met. • Maintain project trackers and executive dashboards. • Organize documentation and standard operating procedures (SOPs). • Create and maintain processes using Trainual or similar documentation platforms. • Assist with hiring coordination and interview scheduling. • Track company KPIs and prepare executive reports. • Coordinate special projects across Dataphone and CodeForce. • Draft professional emails, presentations, and internal communications. • Maintain confidentiality with sensitive business information. • Identify bottlenecks and recommend process improvements. • Ensure tasks assigned by the CEO are completed on time. • Success Metrics • Executive priorities stay organized and on schedule. • Action items are consistently completed by deadlines. • Company documentation remains accurate and up to date. • Meetings result in clear ownership and accountability. • Projects move forward without constant CEO follow-up.

🎯 Requirements

• 3+ years in Executive Assistant, Chief of Staff, Project Coordinator, or Operations roles. • Experience supporting a CEO or executive team. • Business-fluent English. • Experience working with AI tools such as ChatGPT, Claude, Gemini, or Microsoft Copilot. • Experience documenting processes and creating SOPs. • SaaS, telecom, MSP, or software company experience. • Preferred Qualifications • Advanced proficiency with Google Workspace and Microsoft Office. • Experience with project management tools such as Asana, ClickUp, Monday.com, Jira, or Trello. • Familiarity with Agile project management. • Experience with CRM and documentation platforms.