Project Administrator – Construction

Job not on LinkedIn

🔥 4 minutes ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👷‍♀️ Project Manager

👻 Ghost score 12%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Elevate and Delegate

WebsiteLinkedInAll Job Openings

1 - 10 employees

👥 HR Tech

🎯 Recruiter

🤝 B2B

HR Tech • Recruitment • B2B

Elevate and Delegate is a company that specializes in helping businesses reduce staffing costs and improve efficiency by sourcing and managing high-performance remote teams. They find talented overseas employees to fill roles such as virtual assistants, bookkeepers, customer service representatives, video editors, and more. Their services include smooth and efficient hiring and onboarding processes, strategy sessions to understand client pain points, and a 90-day satisfaction guarantee for their placements. Elevate and Delegate aims to help businesses grow without increasing their workload, by providing a dedicated talent overseas that works on the client's schedule.

📋 Description

• Maintain the Development Team's meeting calendar, including meeting invites, agendas, and minutes • Maintain and update the project master tracker • Receive, log, organize, and maintain Notices to Owner • Receive, log, save, and request updates to Certificates of Insurance • Track permit submissions, reviews, comments, and outstanding items • Maintain permit logs • Save and organize contracts, change orders, and project documentation • Process DocuSign documents and coordinate notary requirements • Distribute signed and notarized documents and maintain shared-drive records • Maintain accurate, accessible, and properly named project files • Process and track purchases such as furniture, accessories, and stone material • Review and process pay applications and invoices according to workflows and approval requirements • Review Schedules of Values for accuracy and completeness • Track approved contract values, invoiced amounts, payments, and remaining balances • Maintain job cost information and project financial tracking spreadsheets or Yardi reports • Track pay application and invoice timeliness for compliance with Owner contract requirements • Verify conditional and unconditional lien releases, subcontractor backup, supporting documentation, and other contractual requirements • Coordinate and support pay application and lender draw processes • Maintain invoice and payment documentation records • Follow up with contractors, subcontractors, and internal teams regarding missing or incomplete documentation • Inform the Project Manager when payments have been processed

🎯 Requirements

• 3+ years of experience in construction administration, construction project coordination, or a related field • Previous experience working with construction projects, contractors, subcontractors, or developers • Strong understanding of job costing and construction financial processes • Experience reviewing Schedules of Values, pay applications, invoices, and supporting documentation • Familiarity with construction permits and permit tracking • Experience maintaining project trackers, logs, and documentation • Understanding of contracts, change orders, insurance certificates, and lien releases • Strong proficiency with Microsoft Excel/Google Sheets and document management systems • Experience with Yardi or similar construction/project accounting software is a plus • Excellent organizational and follow-up skills • Strong attention to detail and ability to manage multiple projects and deadlines • Strong written and verbal English communication skills • Ability to work effectively with U.S.-based development, design, construction, and accounting teams • Experience working with U.S. construction projects • Microsoft Project experience preferred • Experience in construction administration, general contracting, real estate development, home services, or construction accounting strongly preferred • Ability to operate independently and proactively follow up on outstanding items • Comfortable working with administrative documentation and construction-related financial information

🏖️ Benefits

• Directly work with the client and independently communicate, provide services, and address client-related matters • Payments for services handled directly by the client; salary paid directly to the worker • Vacation leave and holiday scheduling aligned with client business needs and policies/preferences • Loom video application/interview process • Stable internet connection expected for recorded interview