Virtual Admin Assistant

Job not on LinkedIn

🕒 September 3

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 21%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Elevate and Delegate

WebsiteLinkedInAll Job Openings

1 - 10 employees

👥 HR Tech

🎯 Recruiter

🤝 B2B

HR Tech • Recruitment • B2B

Elevate and Delegate is a company that specializes in helping businesses reduce staffing costs and improve efficiency by sourcing and managing high-performance remote teams. They find talented overseas employees to fill roles such as virtual assistants, bookkeepers, customer service representatives, video editors, and more. Their services include smooth and efficient hiring and onboarding processes, strategy sessions to understand client pain points, and a 90-day satisfaction guarantee for their placements. Elevate and Delegate aims to help businesses grow without increasing their workload, by providing a dedicated talent overseas that works on the client's schedule.

📋 Description

• Follow up with insurance adjusters via email and phone • Ensure adjusters have required information and documentation • Follow up on outstanding requests and non-responsive adjusters • Track open items and ensure consistent follow-ups • Gather and organize requested documents • Escalate questions, difficult conversations, negotiations, and issues requiring management involvement • Coordinate with the internal team and update the project management tool, such as Trello, for active customer projects • Maintain spreadsheets, records, and documentation • Collect and organize receipts and expense documentation • Follow up on missing receipts • Organize digital records and supporting documentation • Help streamline receipt and expense management processes • Perform accurate data entry • Review purchasing and supply lists • Build shopping carts on websites such as lowes.com • Verify products, quantities, and other purchasing details • Research qualifying networking events • Add relevant events to Google Calendar • Keep event and calendar information organized and current • Perform routine administrative tasks and online research • Organize and document recurring administrative processes • Provide personal administrative support, including trip planning and basic research • Take on additional administrative responsibilities as the business grows • Reduce the owners’ administrative workload and support the RestoPros team as a reliable extension

🎯 Requirements

• Previous experience as a Virtual Assistant, Administrative Assistant, Executive Assistant, Operations Assistant, or similar role • Excellent written and spoken English is required • Strong attention to detail and organizational skills • Comfortable communicating by email and phone • Experience with Google Workspace and Google Calendar • Strong internet research and computer skills • Comfortable with spreadsheets, data entry, and online purchasing • Ability to manage multiple priorities and recurring follow-ups • 5 years of experience working with a US-based company is required • Experience in insurance, restoration, construction, property management, or home services is a plus, but not required • Must consistently work 8:00 AM–5:00 PM Central Time and remain available and responsive throughout the workday • Stable internet connection • Must be clearly visible on camera in a quiet, well-lit, clutter-free recording space

🏖️ Benefits

• Direct client relationship and independent handling of client-related matters • Payments handled directly by the client; salary paid directly to the candidate • Vacation leaves and holidays aligned with client business needs and policies • Loom-video application and interview process • Stable internet connection expected for application recording