Senior Executive Assistant – Executive Operations Partner

Job not on LinkedIn

🔥 12 hours ago

🇧🇷 Brazil – Remote

💵 $3k - $3.5k / month

⏰ Full Time

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

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Express Chipping

WebsiteLinkedInAll Job Openings

1 - 10 employees

🏗️ Construction

🤝 B2B

🚗 Transport

Construction • B2B • Transport

Express Chipping is a national full-service ready-mix concrete chipping and plant cleaning company that provides on-site chipping, silo and plant equipment cleaning, and fleet maintenance services for ready-mix concrete trucks. Founded in 1997, it deploys crews across the United States to improve fleet uptime, safety, and plant efficiency, and also offers a proprietary product (LoadKill) for load-loss recovery. The company primarily serves ready-mix producers and other construction-related businesses.

📋 Description

• Support the General Manager and potentially the Owner/CEO by operating the executive office • Protect the GM’s time, anticipate needs, prepare meetings, capture decisions, and ensure requests and commitments are completed • Own and continuously optimize the GM’s calendar based on business priorities • Review upcoming days and weeks for conflicts, deadlines, preparation needs, missing meetings, and unresolved commitments • Prepare concise agendas, background information, open decisions, and recommended next steps • Capture decisions, owners, deadlines, and commitments from meetings • Maintain one trusted system for requests, delegated items, promised responses, open questions, and leadership commitments across email, Teams, meetings, and conversations • Review sent emails and open conversations for missing responses or conclusions and resurface them before they are forgotten • Follow up until important items are completed, deferred, canceled, or otherwise closed • Coordinate priorities and follow-through across sales, marketing, operations, finance, and leadership • Draft executive communications, summaries, briefings, and action lists • Identify recurring scheduling, accountability, and workflow problems and recommend practical solutions • Handle personnel, financial, operational, and strategic information with exceptional discretion • Use Microsoft 365 and AI tools responsibly to improve executive productivity and automate repetitive workflows

🎯 Requirements

• Five or more years of progressively responsible executive-support experience • At least three years directly supporting a founder, CEO, President, General Manager, or similarly senior executive • Experience beyond calendars and travel, including meeting preparation, leadership follow-through, project tracking, or executive-office operations • Professional written and spoken English • Strong proficiency with Outlook, Teams, and Microsoft 365 • Consistent availability during Pacific Time business hours • A private, reliable workspace appropriate for confidential executive conversations • Strong judgment, discretion, organization, initiative, and follow-through • Ability to work independently in a fast-moving company with changing priorities • Residence in Rio de Janeiro or elsewhere in Brazil is a strong advantage, not an absolute requirement • Experience supporting an entrepreneurial or founder-led company is a strong advantage • Experience in home services, field services, construction, multi-location services, or another operationally complex business is a strong advantage • Experience building or improving executive-office operating systems is a strong advantage • Background combining executive assistance with project management or business operations is a strong advantage • Experience working remotely with North American executives is a strong advantage • Practical experience using AI, workflow automation, CRM systems, dashboards, or project-management platforms is a strong advantage

🏖️ Benefits

• Remote work arrangement • Occasional in-person support opportunities in Rio de Janeiro • Use of AI tools and workflow automation to improve productivity