Recruiting Operations Specialist

July 11

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Fanatics, Inc.

WebsiteLinkedInAll Job Openings

Gaming • Retail • eCommerce

Fanatics is building a leading global digital sports platform that aims to enhance the fan experience for over 100 million sports enthusiasts worldwide. The company operates across several divisions including Fanatics Commerce, Fanatics Collectibles, and Fanatics Betting & Gaming. They offer fans the opportunity to buy licensed fan gear, jerseys, lifestyle products, and headwear, collect physical and digital trading cards, sports memorabilia, and other digital assets, as well as engage in sports betting. Fanatics partners with over 900 sports properties globally, including major leagues, teams, and athletes, and operates more than 2,000 retail locations. The company is committed to corporate responsibility with a focus on philanthropy, diversity and inclusion, brand protection, and sustainability.

1001 - 5000 employees

Founded 2011

🎮 Gaming

🛒 Retail

🛍️ eCommerce

📋 Description

• This is a contract position and will be paid hourly. • You will be the go-to expert for requisition and contractor management, recruiting system effectiveness, and maintaining operational rigor across our hiring practices. • This is a critical individual contributor role with broad cross-functional exposure across Talent Acquisition, People, Finance, HRIS, and Legal. • We’re looking for a Recruiting Operations Specialist to drive the operational backbone of our Talent Acquisition function. • This role is ideal for someone who thrives on making systems and processes run better, has a deep understanding of recruiting operations, and is comfortable managing high-impact workflows like headcount tracking and contractor hiring.

🎯 Requirements

• Open to regular travel to events and other Fanatics offices for various offsite and team meetings • Experience working in or supporting enterprise-level ATS or HR systems (Oracle, Workday, Greenhouse, etc.). • Excellent communication and cross-functional collaboration skills. • Strong process-oriented mindset with the ability to document, optimize, and scale workflows. • Intermediate comfort with metrics and data hygiene (e.g., Gsuite, Excel, dashboards, system reports). • Familiarity with contractor/vendor hiring processes and compliance requirements. • Proven experience managing headcount tracking, requisition workflows, and recruiting tools. • 4–6 years of experience in Recruiting Operations, Talent Acquisition, or People Operations.

🏖️ Benefits

• Support data accuracy efforts by auditing system inputs and enforcing best practices. • Maintain trackers, dashboards, or process logs to monitor recruiting volume, system health, and operational risks. • Partner with TA and Analytics to track operational KPIs such as time-to-open, req aging, recruiter workload, and contractor usage. • Provide hands-on support to recruiters and coordinators for process and tool adoption, resolving issues, and optimizing workflows. • Serve as a partner with TA, People Operations and Finance on headcount tracking and management. • Partner with HRIS and TA teams to test, troubleshoot, and implement new system features or configurations. • Serve as a power user and operational expert in ATS systems (e.g., Oracle Recruiting Cloud, Workday, Greenhouse, etc.). • Lead small to mid-sized projects focused on process redesign, system automation, and recruiter enablement. • Create and maintain detailed process documentation, SOPs, and quick reference guides for the recruiting team. • Identify inefficiencies in recruiting workflows and implement scalable solutions that improve hiring speed, quality, and compliance. • Fully own and manage the contractor hiring process, including intake, system tracking, vendor coordination, and compliance workflows. • Maintain up-to-date, auditable records across recruiting and HR systems with accuracy and consistency.