Payroll Manager – Human Resources

🕒 March 18

🌽 Illinois – Remote

🌽 Illinois – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🧾 Payroll

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Flex HR

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 1998

🤝 B2B

👥 HR Tech

🎯 Recruiter

B2B • HR Tech • Recruitment

Flex HR is a US-based HR consulting and outsourcing firm that provides full-service human resources support to businesses, including HR consulting, HR outsourcing (ASO/HRO), payroll and payroll-tax management, recruiting and talent acquisition, benefits administration, compliance, onboarding, and organizational development. The company operates a proprietary HR platform to deliver remote HR and payroll services, serving clients across all 50 states from offices in Atlanta and Chicago and focusing on scalable, cost-effective B2B HR solutions without co-employment.

📋 Description

• Prepare and submit payrolls for multiple clients, managing a portfolio of 6-12 clients. • Follow appropriate workflows and procedures for the payroll department. • Ensure all employees are paid on time via live check or direct deposit. • Screen time-worked inputs for calculating, coding, or other errors. • Calculate and process Federal & State tax and social security with-holdings along with other deductions including insurance, benefits, 401(k) contributions and company match. • Review and process payroll adjustments, including vacation, sick and other time off. • Collect banking information for direct deposit setup and initiate deposits on paydays. • Maintain knowledge of rules and laws which govern payroll administration practices including taxation, benefits, and state & federal regulations. • Ensure that payroll-related transactions are processed in compliance with external and internal policies. • Perform actions necessary to track and determine regular and overtime pay, and factors commission-based income or bonuses into an employee's salary. • Assist HR Department with open enrollment by manually entering new elections. • Process and monitor garnishment orders and other issues that impact payroll specifications. • Processing all employee terminations and are completed in the payroll system. • Generate accrual entries as needed. • Reconcile errors and maintain/document all payroll records. • Reconcile general ledger regarding payroll transactions. • Detect and process issues related to uncollected payroll. • Responsible for double checking all new hire information, and existing employee changes before every payroll run. • Handle all tax change requests in the payroll systems. • Field and respond to payroll inquiries and resolves discrepancies.

🎯 Requirements

• Associate degree in accounting or business administration • Minimum of 2-3 years of high-volume payroll related experience • Knowledge of benefits administration • Knowledge of certified payroll processing requirements • Experience running payroll within multiple US States • Demonstrated excellence in customer service and written communications • Excellent Excel & report writing skills • Payroll knowledge necessary for this position. • Experience with multiple payroll platforms is helpful. Workday, Netchex, Paychex and Paylocity payroll systems experience a plus. We are currently looking for a Paylocity expert.

🏖️ Benefits

• Comprehensive medical/dental/vision benefits with a significant portion of the benefit premium covered by the company • Health savings account, flexible spending account and dependent care spending account • Company paid employee assistance program (EAP) and short-term disability • 401(k) plan with a 4% company match • Flexible paid time off starting at 3 weeks per year; increases with length of service • 12 paid holidays annually • Educational assistance • Company wellness program offers multiple presentations and provides access to one-on-one sessions with a wellness coach, with partial reimbursement available • $250 employee referral bonus • Monthly tech reimbursement • Birthday: “Day of birthday off” • Continuous training and development • Virtual Flex Fun Club • Employee discount savings program • Great remote working environment (energetic, friendly, fun, and collaborative) • Access to financial advisor for financial planning and consulting