Executive Assistant – Project Coordinator

Job not on LinkedIn

🔥 0 minutes ago

💃 Latin America – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👷‍♀️ Project Manager

👻 Ghost score 22%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Floowi Inc

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2022

💼 Consulting

📣 Marketing

🎯 Recruiter

Consulting • Marketing • Recruitment

Floowi Inc. is a talent outsourcing company specializing in connecting rapidly growing agencies with elite offshore talent from Latin America. They focus on hiring marketing, design, and product professionals, ensuring cultural fit and effective communication with a quick turnaround of candidate placement. With a budget-friendly model and flexible contracts, Floowi enables businesses to scale efficiently while accessing top-tier talent, all while handling contracts and payroll for their clients.

📋 Description

• Act as the operational right hand of the CEO and executive team, managing priorities, follow-ups and executive administration • Coordinate and help facilitate executive and cross-functional meetings, including agendas, materials, notes, action items and follow-through • Track leadership-team commitments and ensure nothing falls through the cracks • Manage confidential information with discretion and sound judgment • Manage projects and task pipelines in Monday.com, including boards, timelines, owners, dependencies and status updates • Coordinate deliverables across Sales, Marketing and executive administration • Translate executive direction into concrete plans, sequence work and drive completion • Report progress, risks and bottlenecks proactively • Support sales with pipeline follow-ups, CRM hygiene and reporting • Assist marketing initiatives with coordination, scheduling, asset tracking and campaign follow-up • Support client- and customer-facing projects and align internal stakeholders on timing and next steps • Serve as the connective tissue between leadership and the organization • Identify process friction and propose improved ways of working • Operate independently without step-by-step instructions

🎯 Requirements

• 3+ years of experience as an Executive Assistant supporting C-level or senior executives • Demonstrable experience in project or task management beyond administrative support, including tracking deliverables, coordinating across teams, and driving deadlines • Hands-on experience with a project management platform; Monday.com strongly preferred, with Asana, ClickUp, Trello or similar acceptable if experience is deep and operational • English at C1 or higher • Confidence communicating directly with senior U.S. leadership • Strong written communication, including clear meeting notes, follow-ups and status updates • Ability to work autonomously, prioritize competing demands and solve problems without escalation as the first move • Experience with HubSpot or another CRM in an operational or business-support capacity is a strong plus • Exposure to sales and marketing environments is a strong plus • Experience supporting a U.S.-based company remotely is a strong plus

🏖️ Benefits

• Competitive salary in USD • Remote-first flexibility • Work from anywhere