Executive Assistant – Business Operations, BD Support

Job not on LinkedIn

🔥 0 minutes ago

🇵🇭 Philippines – Remote

💵 $1k - $1.8k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Business Operations

👻 Ghost score 20%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

FreedUp

WebsiteLinkedInAll Job Openings

11 - 50 employees

💼 Consulting

📦 Logistics

⚡ Productivity

Consulting • Logistics • Productivity

FreedUp is a company that offers an Executive Assistant Operating System, providing clients with trained executive assistants who manage administrative tasks. They offer a comprehensive onboarding process that includes customized systems, tailored training, and ongoing support to ensure clients' administrative needs are met efficiently. FreedUp specializes in creating personal operating systems for individuals and businesses, utilizing top global talent and minimizing operational friction.

📋 Description

• Support the Founder with business operations and day-to-day logistics. • Maintain Inbox Zero across email and calls/texts. • Triage and respond to communications on behalf of the Founder where appropriate. • Own and optimize the Founder's calendar and protect focus time. • Coordinate meeting scheduling, confirmations, preparation, and note-taking. • Maintain and update the CRM and business-development pipeline. • Support prospecting and track business-development activity end to end. • Coordinate proposals and bids, including government bids covering technical and policy topics. • Manage proposal timelines, formatting, and contributor inputs. • Surface deadlines buried in procurement documents and amendments. • Plan business travel, including flights, accommodations, and detailed itineraries. • Screen event and conference invitations and identify scheduling conflicts. • Apply the Founder's known preferences when coordinating travel and events. • Handle recurring expense reporting and reconciliation. • Research relevant industry conferences and coordinate attendance logistics. • Serve as a communication link between the Founder and internal team. • Manage doctor appointments and other personal logistics as needed. • Compile a company scorecard and provide proactive updates on priorities, progress, and deadlines. • Support publishing social media content. • Support future event planning and coordination.

🎯 Requirements

• 3+ years of experience as an Executive Assistant, Operations Coordinator, or similar role supporting senior leadership, ideally in a technical or startup environment. • Excellent written and verbal communication skills. • Tech-savvy and comfortable working with Slack, Gmail, Google Workspace, CRM/project management tools, and digital ecosystems. • Comfortable learning new tools independently and setting up automations. • Strong organizational and prioritization abilities. • Ability to work independently in an async, distributed team. • Proven ability to manage sensitive information with sound judgment. • Proactive, self-directed, and comfortable operating with minimal oversight. • Reliable with calendar commitments and deadline ownership. • Experience supporting business development, CRM upkeep, or sales pipeline coordination is a plus. • Experience coordinating proposals or bid documents is a plus. • Basic knowledge of expense reporting, reconciliation, or bookkeeping preferred. • Reliable high-speed internet and a modern home office setup. • Prior executive or leadership-team support experience is a plus. • Comfortable giving and receiving direct feedback is a plus. • Comfortable navigating dense procurement documents is a plus. • Openness to eventually taking on full email/inbox triage is a plus. • Basic comfort with technical writing is a bonus.

🏖️ Benefits

• International experience • Opportunity to work remotely from anywhere • Supportive and collaborative team environment • Learning and development opportunities • Potential Performance Bonuses • PTO • HMO after 3 months