Executive Assistant – CEO Support

Job not on LinkedIn

🕒 August 28

🇵🇭 Philippines – Remote

💵 $800 - $1.6k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 21%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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FreedUp

WebsiteLinkedInAll Job Openings

11 - 50 employees

💼 Consulting

📦 Logistics

⚡ Productivity

Consulting • Logistics • Productivity

FreedUp is a company that offers an Executive Assistant Operating System, providing clients with trained executive assistants who manage administrative tasks. They offer a comprehensive onboarding process that includes customized systems, tailored training, and ongoing support to ensure clients' administrative needs are met efficiently. FreedUp specializes in creating personal operating systems for individuals and businesses, utilizing top global talent and minimizing operational friction.

📋 Description

• Own and optimize the CEO’s calendar and inbox, including scheduling, focus time, meeting coordination, follow-ups, priority flagging, and communication on the CEO’s behalf when appropriate. • Maintain alignment between the CEO’s professional and personal calendars. • Track daily and weekly tasks across the CEO’s business and personal operations using Notion or similar tools. • Monitor progress, set reminders, and ensure accountability for initiatives, travel coordination, and family logistics. • Document, organize, and improve company workflows and Standard Operating Procedures (SOPs) in Notion. • Support internal systems for accountability, task tracking, and delegation across Trotta’s operations and team structure. • Handle recurring administrative finance processes, including client billing setup, monthly invoices, commissions, and reimbursements. • Maintain organized digital records with accuracy and timeliness in monthly cycles. • Plan and manage travel logistics for the CEO and team, including flights, accommodations, and conference registrations. • Build and maintain an annual travel calendar for 8–9 industry events, including detailed itineraries. • Serve as the central communication link between the CEO, internal team, and external partners. • Provide clear, timely, and professional updates across Slack, Gmail, and Notion. • Provide structured updates and summaries on priorities, progress, and deadlines. • Support time-blocking and productivity systems to help the CEO focus on strategic work. • Participate in daily Slack communication, weekly Zoom check-ins, and email summaries.

🎯 Requirements

• 3+ years of experience as an Executive Assistant, Operations Coordinator, or similar role supporting senior leadership. • Excellent written and verbal communication skills. • Tech-savvy and comfortable working in digital ecosystems (Slack, Notion, Google Workspace, etc.). • Strong organizational and prioritization abilities. • Proven ability to manage sensitive information with discretion. • Proactive, self-directed, and thrives in an environment with evolving needs. • Experience managing both business and personal responsibilities for a founder or executive is a plus. • Basic knowledge of bookkeeping, reporting, or data entry preferred. • Reliable high-speed internet and a modern home office setup. • Familiarity with Notion, Slack, Google Workspace (Gmail, Calendar, Drive, Docs, Sheets), and Todoist or similar task management platforms. • Availability for daily Slack communication, weekly Zoom check-ins, and email summaries.

🏖️ Benefits

• International experience • Opportunity to work remotely from anywhere • Supportive and collaborative team environment • Learning and development opportunities • Potential Performance Bonuses • PTO • HMO after 3 months