Executive Assistant – Contracts & Operations Support

Job not on LinkedIn

🕒 July 10

🌐 Mexico, Brazil, +1 more countries – Remote

🇲🇽 Mexico – Remote 🇧🇷 Brazil – Remote 🇨🇴 Colombia – Remote

💵 $1k - $1.7k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 23%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

FreedUp

WebsiteLinkedInAll Job Openings

11 - 50 employees

💼 Consulting

📦 Logistics

⚡ Productivity

Consulting • Logistics • Productivity

FreedUp is a company that offers an Executive Assistant Operating System, providing clients with trained executive assistants who manage administrative tasks. They offer a comprehensive onboarding process that includes customized systems, tailored training, and ongoing support to ensure clients' administrative needs are met efficiently. FreedUp specializes in creating personal operating systems for individuals and businesses, utilizing top global talent and minimizing operational friction.

📋 Description

• Turn approved proposals into SOWs and manage the MSA process • Track and manage redlines back-and-forth with clients; maintain organized contract records • Own the (semi-automated) invoice process end-to-end • Manage vendor onboarding in Ramp, including W9 collection (~7–8 vendors/month) • Handle recurring PEO tasks (payroll processing clicks, new-hire/contractor paperwork, benefits admin) • Coordinate small team touchpoints — security trainings, birthdays, onboarding welcomes • Support 6 employees and 4–6 contractors • Assist with HubSpot admin tasks • Manage client onboarding forms and related paperwork

🎯 Requirements

• 3+ years supporting a founder, attorney, or professional services firm in an operations, paralegal, or EA capacity • Experience with contract lifecycle basics — MSAs, SOWs, redlines, tracking/storage — even if not formally legal-trained • Comfort with invoicing/AP tools (e.g., Ramp) and vendor onboarding (W9s, etc.) • Exposure to payroll/PEO administration a plus • Familiarity with HubSpot or similar CRM/marketing tools • High discretion with confidential client and financial information — this firm works with enterprise clients on privacy/compliance matters • Excellent written English and strong attention to small details (this founder is exacting about precision)

🏖️ Benefits

• International experience • Opportunity to work remotely from anywhere • Supportive and collaborative team environment • Learning and development opportunities • Potential Performance Bonuses • PTO • HMO after 3 months