Executive Operations Assistant – Full-Time, Shared Support Across Two Executives

Job not on LinkedIn

🕒 August 26

🌐 Mexico, Colombia, +1 more countries – Remote

🇲🇽 Mexico – Remote 🇨🇴 Colombia – Remote 🇧🇷 Brazil – Remote

💵 $1k - $1.7k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

⚙️ Operations

🚫👨‍🎓 No degree required

👻 Ghost score 33%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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FreedUp

WebsiteLinkedInAll Job Openings

11 - 50 employees

💼 Consulting

📦 Logistics

⚡ Productivity

Consulting • Logistics • Productivity

FreedUp is a company that offers an Executive Assistant Operating System, providing clients with trained executive assistants who manage administrative tasks. They offer a comprehensive onboarding process that includes customized systems, tailored training, and ongoing support to ensure clients' administrative needs are met efficiently. FreedUp specializes in creating personal operating systems for individuals and businesses, utilizing top global talent and minimizing operational friction.

📋 Description

• Support the Founder and CEO as a shared Executive Assistant across two executives • Gather information and prepare structured notes for sales calls • Send pre-call emails, manage lead follow-ups, and maintain routing forms and Calendly links • Manage the CEO’s inbox and calendar, resolving or flagging outstanding items • Maintain Todoist, track task completion, and deliver weekly efficiency digests • Serve as the first point of contact for community members and escalate issues to the CEO • Run and monitor the AI-powered Career Compass research tool • Troubleshoot simple client-reported product issues and implement small no-code changes in Lovable • Report completed work, open loops, and priorities • Document recurring workflows and SOPs for future AI-assisted automation • Communicate via Slack/text daily, weekly check-in calls, and end-of-day digests

🎯 Requirements

• 2+ years of experience as an Executive Assistant, Community Manager, or similar generalist support role • Excellent written and verbal communication skills • Comfortable communicating directly with clients and community members • Tech-savvy and comfortable working in digital ecosystems, including Todoist, Gmail, LinkedIn, and Claude/AI tools • Strong initiative and judgment to handle, delegate, or escalate tasks • Ability to track and report time spent across tasks • Proactive and comfortable being reactive and self-directed • Experience with community management or moderation is a plus • Interest or basic experience in building simple AI-assisted workflows is preferred • Reliable high-speed internet and a modern home office setup

🏖️ Benefits

• International experience • Opportunity to work remotely from anywhere • Supportive and collaborative team environment • Learning and development opportunities • Potential Performance Bonuses • PTO • HMO after 3 months