Executive Assistant to Founder & CEO – Full-Time, Dual Client Placement

Job not on LinkedIn

🔥 13 hours ago

🌐 Mexico, Colombia, +1 more countries – Remote

🇲🇽 Mexico – Remote 🇨🇴 Colombia – Remote 🇧🇷 Brazil – Remote

💵 $1k - $1.8k / month

⏰ Full Time

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 20%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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FreedUp

WebsiteLinkedInAll Job Openings

11 - 50 employees

💼 Consulting

📦 Logistics

⚡ Productivity

Consulting • Logistics • Productivity

FreedUp is a company that offers an Executive Assistant Operating System, providing clients with trained executive assistants who manage administrative tasks. They offer a comprehensive onboarding process that includes customized systems, tailored training, and ongoing support to ensure clients' administrative needs are met efficiently. FreedUp specializes in creating personal operating systems for individuals and businesses, utilizing top global talent and minimizing operational friction.

📋 Description

• Gather information from multiple sources and prepare structured notes ahead of each sales call. • Send pre-call emails to leads and manage follow-ups using the correct templates and recording links. • Ensure routing forms and Calendly links are functioning correctly. • Keep the CEO's inbox at zero unresolved items and manage scheduling. • Flag items that have been sitting untouched. • Own and maintain the CEO's project management tool, Todoist. • Track task completion and deliver a weekly efficiency digest. • Serve as the first point of contact inside the community. • Answer common questions, direct members to existing resources, and escalate issues to the CEO. • Run and monitor the AI-powered Career Compass research tool for clients a few times per week. • Handle simple client-reported product issues, review Loom videos, identify fixes with AI tools, and implement small no-code changes in Lovable. • Provide regular digests of completed work, open loops, and priorities. • Document recurring workflows and SOPs to support future AI-assisted automation. • Communicate via Slack/text daily, attend a weekly check-in call, and provide an end-of-day digest.

🎯 Requirements

• 2+ years of experience as an Executive Assistant, Community Manager, or similar generalist support role. • Excellent written and verbal communication skills — comfortable communicating directly with clients and community members. • Tech-savvy and comfortable working in digital ecosystems (Todoist, Gmail, LinkedIn, Claude/AI tools, etc.). • Highly intuitive with strong initiative — able to judge what to handle, what to delegate, and what to escalate. • Proven ability to track and report on time spent across tasks (task/time tracking discipline). • Proactive and comfortable being both reactive and self-directed, depending on the moment. • Experience with community management or moderation is a plus. • Interest or basic experience in building simple AI-assisted workflows (Claude, automations) preferred. • Reliable high-speed internet and a modern home office setup.

🏖️ Benefits

• International experience • Opportunity to work remotely from anywhere • Supportive and collaborative team environment • Learning and development opportunities • Potential Performance Bonuses • PTO • HMO after 3 months