Executive Assistant

Job not on LinkedIn

🕒 3 days ago

🏄 California – Remote

🏄 California – Remote

💵 $40 / hour

⏰ Full Time

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

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Global Energy Monitor

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2017

⚡ Energy

Energy • Environment • Data Analytics

Global Energy Monitor is an organization dedicated to tracking and analyzing global energy systems. It provides comprehensive data and insights on the development and impact of energy projects worldwide, including coal, oil and gas, renewables, and heavy industry. The organization aims to offer open access to detailed information on energy infrastructure, contributing to an informed public and aiding in the energy transition. Global Energy Monitor's various projects and trackers offer valuable insights into energy ownership, emissions, and the global energy transition.

📋 Description

• Provide comprehensive administrative and operational support to the Executive Director • Manage calendars, appointments, and meeting logistics • Track tasks, priorities, and follow-up items to ensure timely execution and accountability • Draft, edit, and manage correspondence, reports, internal documents, and document organization systems • Make and manage logistical and booking details related to travel • Coordinate vendor communication, venues, materials, and scheduling for team events, off-sites, and retreats • Represent GEM professionally in interactions with external partners, Board members, vendors, and donors

🎯 Requirements

• 2+ years of experience in administrative support, executive assistance, or office operations • Fluency in English • Experience supporting senior leaders or executive-level staff • Strong written and verbal communication skills • Experience with travel coordination and event logistics • Proficiency in Google Workspace, Microsoft Office, and common remote collaboration tools • Excellent organizational skills, initiative, and attention to detail • Capacity to apply discretion and maintain a high level of confidentiality when handling sensitive information • Track record of working to advance a diverse, inclusive, and equitable work environment • Experience and/or interest in energy, climate, sustainability, open data, or related fields • Ability to self-direct and prioritize among different tasks in a remote work environment

🏖️ Benefits

• 100% paid health, vision, and dental insurance for employees & contribution towards dependent coverage • Long-term disability and worker’s compensation insurance • Voluntary life insurance available • Employee Assistance Program • Retirement plan with a 5% employer match & access to a financial advisor specializing in socially responsible investing • 4 weeks paid vacation, plus 18 holidays, 15 sick leave days, and other leave • Remote work stipend • Home office set up assistance and sponsorship • Ergonomics consultation & equipment reimbursement • Paid 12-week sabbatical leave after five years • 14 weeks of paid parental leave • 14 weeks of paid medical and/or gender-affirming care leave