Expense Operations, Assistant Manager

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GoGlobal

WebsiteLinkedInAll Job Openings

51 - 200 employees

👥 HR Tech

🏢 Enterprise

📋 Compliance

HR Tech • Enterprise • Compliance

GoGlobal is a leading provider of global human resources management solutions, specializing in services such as global hiring, employee onboarding, payroll management, and compliance with international regulations. As an Employer of Record (EOR), GoGlobal allows businesses to hire and manage talent worldwide without the complexities and legal risks involved in international employment. Their platform enables clients to attract, hire, and retain the best talent while ensuring compliance with local labor laws across various countries. By offering expert HR consulting and support, GoGlobal helps companies expand globally, explore new markets, and manage transactions smoothly. The company is committed to providing comprehensive HR solutions that facilitate global business operations, making it easier for businesses to thrive internationally.

📋 Description

• Manage and own the expenses database to ensure completeness, accuracy, and compliance with local regulations and company policies. • Verify expenses across multiple currencies, ensuring accuracy and compliance with policies. • Analyze and continuously improve expense processes, identifying areas for operational efficiency and implementing solutions. • Set and maintain global policies for the expense management process to ensure effectiveness and adherence to best practices. • Liaise with the IT team to ensure that all systems are linked, addressing any gaps and updating system settings as needed for smooth expense operations. • Manage prepaid card systems, including user and card setup, downloading reports, raising invoices, and handling card recharges. • Check receipts for prepaid card transactions to ensure compliance with company policies. • Liaise with other teams to communicate and follow up on rejected or postponed payments, ensuring any missing information is gathered in time. • Undertake other ad-hoc tasks/projects, as assigned, to support the wider team.

🎯 Requirements

• A minimum of a Bachelor’s degree with at least 8 years’ experience in expense operations. • At least 3+ years in an operational supervisory role. • Familiarity with AI tools and platforms (e.g., Microsoft CoPilot, Claude, ChatGPT) • Background in finance or accounting will be an advantage. • Proficiency with expense management systems (e.g. Zoho) and MS Excel. • Strong attention to detail and process driven. • Proven ability to liaise with cross-functional teams and drive process improvements.