Administrative Assistant, Distribution Leads

🔥 13 hours ago

🇺🇸 United States – Remote

💵 $56.6k - $85k / year

⏰ Full Time

🟠 Senior

📋 Administrative Assistant

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Guardian Life

WebsiteLinkedInAll Job Openings

5001 - 10000 employees

Founded 1860

💸 Finance

🧘 Wellness

💰 Non Equity Assistance on 2016-08

Finance • Insurance • Wellness

Guardian Life is a comprehensive insurance provider offering a wide range of insurance products and services. Founded 160 years ago, the company has grown to serve over 12 million people daily. Guardian Life specializes in various insurance plans, including life, disability, dental, vision, accident, critical illness, and hospital indemnity insurance. The company also provides workforce solutions such as group benefits, absence management, paid leave, and benefits technology. Furthermore, Guardian Life offers investment services, annuities, and retirement plans, supported by financial professionals. The firm is committed to social responsibility, equity, and inclusion, partnering with organizations to foster well-being and financial health. With a strong network and deep industry experience, Guardian Life continues to be a reliable partner in protecting individuals and families while preparing them for the future.

📋 Description

• Provide administrative support to the Distribution leaders, ensuring timely and professional service. • Assist with calendar management, meeting scheduling, and meeting logistics. • Coordinate travel arrangements, including flights, hotels, ground transportation, and related itineraries. • Prepare and submit expense reports in a timely manner. • Support the preparation of correspondence, reports, presentations, and other business materials. • Coordinate conference room bookings, catering requests, and virtual meeting setup as needed. • Respond to routine requests and inquiries from internal and external stakeholders. • Maintain organized electronic and physical filing systems. • Assist with purchase order requests and support vendor payment processes in partnership with sourcing and finance teams. • Support department projects, events, and team initiatives as assigned. • Prioritize daily responsibilities to meet deadlines and ensure accuracy of work. • Escalate issues requiring management attention and provide status updates as appropriate. • Perform other administrative duties and special projects as assigned.

🎯 Requirements

• Associate's or Bachelor's degree in Business Administration, related field, or equivalent experience • 2–4 years of administrative, office coordination, or support experience • Strong organizational and time management skills • Excellent written and verbal communication skills • Attention to detail and ability to manage multiple priorities • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) • Basic knowledge of virtual meeting and audio-visual technologies • Ability to maintain confidentiality and handle sensitive information appropriately • Strong customer service orientation and interpersonal skills • Ability to work independently and collaboratively in a team environment • Flexibility and adaptability in a dynamic work environment.

🏖️ Benefits

• Health insurance • Retirement plans • Flexible working hours • Professional development • Annual bonuses