Executive Recruiting Coordinator

🕒 May 1

🏄 California, New York – Remote

🏄 California – Remote 🗽 New York – Remote

💵 $124k - $146k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

🎯 Recruiter

🚫👨‍🎓 No degree required

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Headway

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2019

⚕️ Healthcare Insurance

🧘 Wellness

Healthcare Insurance • Wellness

Headway is a platform that connects individuals with mental health providers, helping them find the right fit according to their needs and insurance coverage. By partnering with numerous insurance providers, Headway ensures that users can access mental health care affordably. It offers both in-person and virtual care options, and manages the payment and billing processes for a hassle-free experience. The platform's aim is to simplify the search and access to therapy and psychiatric support for users, allowing them to focus on their mental health without the administrative burdens.

📋 Description

• Own interview scheduling end-to-end for all active senior level searches - managing complex, multi-timezone calendars across senior candidates, executives, and cross-functional interview panels • Serve as the primary coordination point of contact for executive candidates, delivering a warm, polished, and organized experience at every touchpoint • Maintain real-time accuracy in Greenhouse across all exec pipelines - candidate records, interview stages, and pipeline data • Build and own the operational playbook for executive coordination - confirmation cadences, prep material delivery, debrief logistics, to ensure the process is consistent and scalable • Partner closely with senior recruiters to proactively flag scheduling risks, resolve conflicts, and keep searches moving without interruption • Handle sensitive search details with discretion, representing Headway professionally in every interaction with candidates and hiring leaders

🎯 Requirements

• You have 2+ years coordinating executive or senior leadership searches before and understand what makes the candidate experience at that level different • Your scheduling record is near-perfect - you're the person who catches the timezone error, the double-booking, and the missing confirmation before anyone else notices • You can independently own a full portfolio of complex searches without daily direction - you know what needs to happen and you make it happen • You communicate with polish and precision - your emails to VP and C-suite candidates are clear, warm, and professional without being stiff • You think in systems - when something's inefficient, you don't just work around it, you fix it and document it so it doesn't happen again • You handle ambiguity and last-minute changes without losing your footing — executive schedules shift constantly, and you stay ahead of it

🏖️ Benefits

• Equity compensation • Medical, Dental, and Vision coverage • HSA / FSA • 401K • Work-from-Home Stipend • Therapy Reimbursement • 16-week parental leave for eligible employees • Carrot Fertility annual reimbursement and membership • 13 paid holidays each year as well as a Holiday Break during the week between December 25th and December 31st • Flexible PTO • Employee Assistance Program (EAP) • Training and professional development