HR Technology Coordinator

🕒 April 1

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Higginbotham

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1948

🤝 B2B

👥 HR Tech

💰 $20.7M Series unknown on 2015-01

B2B • Financial • HR Tech

Higginbotham is a private, employee-owned insurance brokerage and advisory firm that provides comprehensive insurance, employee benefits, HR and financial services to businesses and individuals. The company offers commercial and specialty industry insurance, risk management and claims advocacy, employee benefits and retirement plan administration, HR outsourcing and technology, and personal insurance solutions. Higginbotham emphasizes personalized service, community engagement, and long‑term partnerships, delivering tailored plans, consulting, and ongoing support to help clients manage risk and financial planning.

📋 Description

• Assist in managing multiple client projects simultaneously • Maintain project plans, timelines, status updates, and action logs • Schedule and coordinate client meetings, internal meetings, and vendor calls • Track deliverables and follow up with stakeholders on outstanding items • Document meeting notes, decisions, and next steps • Serve as a coordination point between consultants, clients, and vendor partners • Ensure clear communication of project milestones, deliverables, and timelines • Assist in preparing materials for client meetings and presentations • Escalate project risks, delays, or issues to the HR Technology Consultant • Maintain organized project documentation and client files • Assist in preparing client reports, summaries, and project updates • Track project progress and key milestones • Support development of internal process documentation and templates • Maintain meeting notes, project documentation, and collaboration materials using Microsoft OneNote • Provide administrative support for consulting engagements and internal initiatives • Organize project documentation, implementation materials, and client deliverables • Coordinate calendars, meeting logistics, and follow-up communications • Assist with preparation of reports, presentations, and workflow documentation • Assist with documenting HR and payroll processes, including onboarding, benefits administration, and employee data management • Support workflow documentation and process improvements within ADP • Help organize system documentation, user guides, and configuration notes • Maintain project documentation and process libraries using Microsoft OneNote

🎯 Requirements

• 2–5 years of experience in project coordination, HR operations, payroll, benefits administration, or professional services • Strong organizational and time management skills • Excellent written and verbal communication skills • Proficiency in Microsoft Office, particularly Excel and PowerPoint • Experience administering ADP, including administrative functions, HRIS management, benefits administration, and workflow configuration (preferred) • Experience using Microsoft OneNote for project documentation, meeting notes, and collaboration (preferred) • Experience supporting consulting engagements or client-facing projects (preferred) • Experience working within an HR consulting firm, benefits brokerage, or payroll services organization (preferred) • Familiarity with project tracking tools (Smartsheet, Monday.com, Asana, etc.) (preferred)

🏖️ Benefits

• Generous employee benefits package which includes a robust wellness program • Employee Ownership Opportunities • Career progression opportunity – the potential for growth within the company