Operations Specialist

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🕒 June 17

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Hireframe

WebsiteLinkedInAll Job Openings

51 - 200 employees

🎯 Recruiter

🤝 B2B

👥 HR Tech

Recruitment • B2B • HR Tech

Hireframe is a staffing company that specializes in providing nearshore and offshore talent to fill mission-critical roles for businesses. They offer on-demand recruitment services, focusing on roles such as Accounting & Finance, Operations & Customer Service, HR & Recruitment, Information Technology, and Sales & Marketing. Hireframe aims to save businesses time and money by staffing remote positions with skilled professionals from locations like Mexico and the Philippines. They offer a flexible recruitment model on a pay-per-hire basis and provide full-time dedicated team members as a service. Business leaders utilize Hireframe as a strategic partner in talent acquisition to meet growth targets and operational efficiency.

📋 Description

• Create, audit, and send invoices in QuickBooks • Ensure accuracy and timeliness across all billing processes • Perform monthly invoice reconciliation between QuickBooks and HubSpot • Identify and resolve discrepancies to maintain financial alignment • Configure and maintain projects in Kantata, ensuring accurate financial data and project setup • Review completed projects to ensure budget adherence and compliance • Support month-end close processes, including project finalization and archiving • Assess project requirements and support team/resource allocation for optimal execution • Maintain alignment between project delivery and billing structures • Identify opportunities to improve workflows across billing, reporting, and project management • Support the development of data-driven insights and reporting to improve operational decision-making • Partner closely with Finance, Operations, Project Management, and Delivery teams • Ensure clear communication and alignment across departments to support smooth execution

🎯 Requirements

• Strong hands-on experience with QuickBooks (invoicing + reconciliation) • Experience supporting billing, revenue operations, or financial workflows • Proven ability to manage high-volume, deadline-driven work • High level of attention to detail with financial data • Experience with Kantata or similar PSA tools • Familiarity with HubSpot CRM • Background in service-based or project-based businesses • Exposure to month-end close processes • Experience in remote, cross-functional environments • Attention to Detail: Critical to prevent billing and reconciliation errors • Proactive Communication: Coordinates effectively across teams • Ownership Mentality: Takes responsibility for outcomes and problem resolution • Adaptability & Problem Solving: Navigates complex systems and evolving workflows • Experience with process optimization and automation • Ability to build advanced reporting and insights • Deep system expertise across QuickBooks, HubSpot, and Kantata

🏖️ Benefits

• Permanent remote work flexibility • Annual performance bonuses • Dedicated coaches offer an extra channel of support and skill-building • Opportunities for professional growth