Virtual Administrative Assistant, LATAM

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🕒 June 1

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HireHawk

WebsiteLinkedInAll Job Openings

11 - 50 employees

🤝 B2B

🎯 Recruiter

B2B • Recruitment • Human Resources

HireHawk is a recruitment service that specializes in building fully vetted global teams for companies, significantly reducing hiring costs by up to 80%. They provide a comprehensive solution encompassing planning, sourcing, vetting, hiring, payroll management, and compliance, all designed to streamline the hiring process. HireHawk also focuses on optimizing the candidate experience with extensive screening, rapid sourcing, and competitive compensation packages, ensuring that every hire meets the specific needs of their clients.

📋 Description

• Keep the owner and sales team’s calendars clean, accurate, and optimized so priorities happen on time • Schedule appointments end-to-end (confirmations, reminders, reschedules, and follow-ups) with strong attention to details and time zones • Serve as a professional first point of contact for clients by phone, ensuring every call feels organized, confident, and helpful • Support the sales team with research that improves outreach and conversations (light lead/account research, background notes, prep summaries) • Create and maintain a dependable follow-up system so no client request, appointment, or action item gets dropped • Coordinate across stakeholders (owner, sales team, clients, and any internal partners) to keep work moving without bottlenecks • Keep information organized across tools (calendar, email, notes, CRM if applicable) so the team always knows the latest status • Spot gaps and proactively suggest improvements to workflows, templates, and coordination routines that save leadership time

🎯 Requirements

• Bilingual fluency in English and Spanish (verbal and written) • 1+ years of experience as a Virtual Assistant, Administrative Assistant, Executive Assistant, or Operations Coordinator • Proven calendar management and appointment scheduling experience (high volume and frequent changes) • Confidence and professionalism speaking with clients over the phone (clear, calm, and service-oriented) • Strong written communication skills (you can write messages that are concise, accurate, and client-ready) • Ability to work autonomously and deliver high-quality work without constant check-ins (strong ownership and follow-through) • Nice to Have: • Experience supporting a founder/executive or a small sales-driven, client-facing team • Familiarity with CRMs or sales support workflows (updating records, tracking follow-ups, keeping pipeline notes clean) • Experience coordinating across multiple stakeholders or departments in a remote setting • Exposure to consulting, engineering, construction, or professional services environments

🏖️ Benefits

• Access to a $200k+ perk marketplace with instant discounts on 150+ services • Access up to 50% of approved earnings before payday (no credit checks or fees)