AI Native Executive Assistant

🕒 June 19

🌐 Argentina, Brazil, +2 more countries – Remote

🇦🇷 Argentina – Remote 🇧🇷 Brazil – Remote 🇿🇦 South Africa – Remote 🇳🇬 Nigeria – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

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Hire Overseas

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2023

💼 Consulting

📣 Marketing

📦 Logistics

Consulting • Marketing • Logistics

Hire Overseas is a recruitment agency that specializes in connecting businesses with top-tier overseas talent. By focusing on a range of roles from technical and design fields to marketing and administrative support, Hire Overseas aims to streamline operations and boost productivity for its clients while offering significant cost savings. The company prioritizes quality by accepting less than 1% of global hires, ensuring that only exceptional candidates are placed in various remote positions.

📋 Description

• Build and maintain a centralized company operating system in Notion, including goals, OKRs, meeting notes, and project context • Create a single source of truth and keep company documentation current, organized, and easy to navigate • Implement and integrate the AI-native toolstack, including Grain, Attio CRM, Linear, and automation tools • Configure permissions, workflows, and cross-platform integrations • Evaluate new tools and recommend additions or replacements to improve operational efficiency • Audit recurring operational processes and replace manual tasks with scalable systems • Build no-code and low-code automations, including cross-platform workflows that reduce manual effort • Track founder follow-ups, manage action items, and ensure commitments are completed • Book travel, coordinate scheduling, and manage founder logistics • Maintain visibility across both business verticals and proactively surface blockers, priorities, and pending decisions • Complete application, video introduction, role-specific assessment if applicable, recruitment interview, executive interview, client interview, and background/reference check stages

🎯 Requirements

• Proven experience in an executive assistant, chief of staff, or operations role with a strong systems-building component • Demonstrated ability to build workflows and automations using no-code or low-code platforms such as Zapier, Make, n8n, or similar tools • Hands-on professional or operational experience with AI tools such as Claude, ChatGPT, or Cursor • Experience building and maintaining Notion workspaces, including documentation, OKRs, and project management systems • Familiarity with Linear, Attio, or similar task-tracking and CRM platforms • Highly organized with strong follow-through and ability to manage multiple priorities across parallel workstreams • Proactive and self-directed, with a bias toward building systems rather than managing tasks manually • Excellent written English communication skills • Availability during US business hours • Updated resume required for application • Short 1–2 minute Loom video required; candidates who do not submit one will not proceed • Nice to have: experience supporting a founder or executive across multiple business verticals • Nice to have: early-stage startup or high-growth technology company background • Nice to have: familiarity with Grain or similar meeting intelligence and recording platforms • Nice to have: basic scripting or prompt engineering experience • Nice to have: exposure to health technology, clinical operations, or performance and wellness industries

🏖️ Benefits

• Paid in USD, bi-monthly: every 15th and 30th • Paid Time Off in accordance with company policy • Observance of Holidays per company guidelines • 100% remote setup • Direct access to the founder of an early-stage AI health technology company • High-ownership role where systems and automations directly shape how the company operates