AI Native Executive Assistant

🔥 0 minutes ago

Apply Now

Find Similar Remote Jobs

Receive Emails For Remote Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Hire Overseas

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2023

🤝 B2B

🎯 Recruiter

☁️ SaaS

B2B • Recruitment • SaaS

Hire Overseas is a recruitment agency that specializes in connecting businesses with top-tier overseas talent. By focusing on a range of roles from technical and design fields to marketing and administrative support, Hire Overseas aims to streamline operations and boost productivity for its clients while offering significant cost savings. The company prioritizes quality by accepting less than 1% of global hires, ensuring that only exceptional candidates are placed in various remote positions.

📋 Description

• Build and maintain a centralized company operating system in Notion including documentation of goals, OKRs, meeting notes, and project context • Eliminate repeated conversations and scattered information by creating a single source of truth across the organization • Keep documentation current, organized, and easy to navigate as the company scales • Implement and integrate the company's AI-native toolstack including Grain for meeting recording, Attio CRM, Linear for task tracking, and other automation tools • Configure permissions, workflows, and integrations to ensure seamless cross-platform operations • Stay current on new tools and proactively recommend additions or replacements that improve operational efficiency • Audit and automate recurring operational processes on a regular cycle, proactively identifying manual tasks and replacing them with scalable systems • Use tools such as Claude, Cursor, Zapier, Make, or similar no-code and low-code platforms to build internal automations without requiring deep traditional engineering knowledge • Track founder follow-ups, manage action items, and ensure nothing falls through the cracks across two distinct business verticals • Book travel, coordinate scheduling, and manage logistics on the founder's behalf • Maintain visibility across both business lines and surface blockers, priorities, and pending decisions proactively

🎯 Requirements

• Proven experience in an executive assistant, chief of staff, or operations role with a strong systems-building component • Demonstrated ability to build workflows and automations using no-code or low-code platforms such as Zapier, Make, n8n, or similar tools • Hands-on experience with AI tools such as Claude, ChatGPT, or Cursor in a professional or operational context • Experience building and maintaining Notion workspaces including documentation, OKRs, and project management systems • Familiarity with tools such as Linear, Attio, or similar task tracking and CRM platforms • Highly organized with strong follow-through and the ability to manage multiple priorities across parallel workstreams • Proactive and self-directed with a bias toward building systems rather than managing tasks manually • Excellent written English communication skills

🏖️ Benefits

• You will be paid in **USD** (bi-monthly: every 15th and 30th) • **Paid Time Off** in accordance with company policy • Observance of **Holidays** per company guidelines • **100% remote setup** so you can work wherever you're most productive • Direct access to the founder of an early-stage AI health technology company building across clinical and performance verticals • High-ownership role where your systems and automations directly shape how the company operates