Executive Assistant, Bilingual Korean

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Hire Overseas

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2023

🤝 B2B

🎯 Recruiter

☁️ SaaS

B2B • Recruitment • SaaS

Hire Overseas is a recruitment agency that specializes in connecting businesses with top-tier overseas talent. By focusing on a range of roles from technical and design fields to marketing and administrative support, Hire Overseas aims to streamline operations and boost productivity for its clients while offering significant cost savings. The company prioritizes quality by accepting less than 1% of global hires, ensuring that only exceptional candidates are placed in various remote positions.

📋 Description

• Own the executive calendar end to end across multiple time zones including US, European, and Korean business hours • Schedule internal meetings, external partner calls, OEM engagements, and cross-functional reviews • Protect executive focus time and ensure the calendar reflects the right priorities at all times • Coordinate logistics and prepare briefing materials ahead of every meeting • Manage the executive inbox daily, flagging priority items, drafting responses, and filing the rest • Handle bilingual correspondence in English and Korean with Korean-speaking partners and stakeholders • Ensure all communications are responded to promptly and professionally • Draft, review, and send emails and follow-ups on behalf of the executive as needed • Book and manage complex international travel including flights, hotels, ground transportation, and visa requirements • Build detailed itineraries that account for time zones, meeting schedules, and logistics across multiple countries • Handle last-minute changes calmly and efficiently without disrupting the executive's schedule • Serve as a point of contact for Korean-speaking OEM partners, vendors, and external stakeholders • Prepare bilingual meeting notes, summaries, and follow-up communications • Support cross-cultural communication between the executive team and Korean-speaking counterparts • Use AI tools such as Claude or ChatGPT to draft correspondence, summarize documents, prepare briefings, and streamline recurring tasks • Prepare meeting agendas, notes, action items, and follow-up trackers • Manage expense reports, vendor coordination, and document organization • Support special projects and ad hoc requests from senior leadership as needed

🎯 Requirements

• Professional fluency in both Korean and English, written and spoken, this is a non-negotiable requirement • Proven experience as an Executive Assistant or Senior EA supporting a C-suite executive or senior leadership team • Strong calendar management experience across multiple time zones including Asia-Pacific • Comfortable using AI tools such as Claude or ChatGPT as a daily part of your workflow • Excellent written communication skills in both Korean and English with the ability to draft professional correspondence in both languages • Highly organized and proactive with strong attention to detail and follow-through • Discreet and reliable when handling sensitive business information and executive communications • Calm and effective under pressure with the ability to manage competing priorities without dropping the ball

🏖️ Benefits

• Paid Time Off in accordance with company policy • Observance of Holidays per company guidelines • 100% remote setup so you can work wherever you're most productive • This role requires availability during US Eastern Time business hours • High-trust, high-ownership role with direct visibility into executive operations across multiple regions