Executive Assistant – Operations and Automation

🔥 13 hours ago

🌐 Colombia, Honduras, +3 more countries – Remote

🇨🇴 Colombia – Remote 🇭🇳 Honduras – Remote 🇦🇷 Argentina – Remote 🇩🇴 Dominican Republic – Remote 🇳🇬 Nigeria – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Hire Overseas

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2023

💼 Consulting

📣 Marketing

📦 Logistics

Consulting • Marketing • Logistics

Hire Overseas is a recruitment agency that specializes in connecting businesses with top-tier overseas talent. By focusing on a range of roles from technical and design fields to marketing and administrative support, Hire Overseas aims to streamline operations and boost productivity for its clients while offering significant cost savings. The company prioritizes quality by accepting less than 1% of global hires, ensuring that only exceptional candidates are placed in various remote positions.

📋 Description

• Pay bills and manage recurring financial obligations accurately and on time • Handle state registrations as the company hires across the US • Oversee vendor relationships, including tax accounting and other external service providers • Coordinate proactively with vendors and service providers regarding contracts, renewals, and deliverables • Transfer and organize information from PDFs and other sources into Notion • Maintain clean, organized, and accessible documentation across company systems • Prepare RFPs, written statements, and other formal documents • Draft professional emails and correspondence on behalf of the founder • Build automations and workflows to reduce manual work and improve operational efficiency • Identify and implement improvements to how the founder and company operate • Stay current on tools and workflows that improve team effectiveness • Prepare materials and logistics for sales presentations • Support conference strategy by identifying relevant events, drafting proposals, and coordinating logistics • Organize the team around events and ensure readiness ahead of time

🎯 Requirements

• Proven experience as an Executive Assistant, Chief of Staff, or Operations Associate supporting a founder or senior executive at a startup or early-stage company • Strong organizational skills with the ability to manage multiple operational workstreams simultaneously • Comfortable building automations and workflows using AI tools or no-code platforms to reduce manual work • Proficient in Notion and comfortable organizing and maintaining documentation across company systems • Strong written English communication skills with the ability to draft professional correspondence, RFPs, and formal documents • Proactive and self-directed with a bias toward identifying and fixing inefficiencies rather than waiting to be asked • Comfortable working independently across compliance, finance coordination, vendor management, and administrative tasks • Strong overlap with US Pacific Time hours • 1 to 2 minute Loom video introducing yourself, describing your experience supporting a founder or startup, and walking through one example of a process or system you improved or automated without being asked • Only candidates who submit a Loom video will be moved to the next step of the hiring process • Nice to have: experience with US state registration or multi-state compliance for a remote-first company • Nice to have: background supporting a B2B SaaS or GovTech startup • Nice to have: familiarity with Claude, Zapier, Make, or similar automation platforms • Nice to have: experience supporting sales processes or conference logistics • Nice to have: prior experience managing vendor relationships and coordinating with external service providers

🏖️ Benefits

• Compensation paid in USD • Paid bi-monthly on the 15th and 30th • Paid Time Off according to company policy • Holidays observed according to company guidelines • 100% remote setup • Full-time basis with dedicated hours for team alignment and quality delivery