Personal Executive Assistant

🔥 1 hour ago

🌐 Mexico, Brazil, +4 more countries – Remote

🇲🇽 Mexico – Remote 🇧🇷 Brazil – Remote 🇦🇷 Argentina – Remote 🇨🇷 Costa Rica – Remote 🇵🇪 Peru – Remote 🇸🇻 El Salvador – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 25%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Hire Overseas

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2023

💼 Consulting

📣 Marketing

📦 Logistics

Consulting • Marketing • Logistics

Hire Overseas is a recruitment agency that specializes in connecting businesses with top-tier overseas talent. By focusing on a range of roles from technical and design fields to marketing and administrative support, Hire Overseas aims to streamline operations and boost productivity for its clients while offering significant cost savings. The company prioritizes quality by accepting less than 1% of global hires, ensuring that only exceptional candidates are placed in various remote positions.

📋 Description

• Make outbound calls during business hours to schedule and coordinate appointments • Set up medical, personal, and professional appointments for the founder, her daughter, and her partner • Synchronize the founder's, partner's, and childcare calendars • Coordinate with the nanny on scheduling and logistics • Proactively manage conflicts and keep everyone informed • Access and use the shared brain containing travel, ordering, doctor, and decision-making preferences • Execute tasks using documented preferences and systems • Maintain and improve the shared brain • Use Claude Cowork and other AI tools to plan and execute tasks • Help refine AI tool usage across personal and household operations • Plan and coordinate hosted dinners and community events • Maintain restaurant documentation and place takeout orders through DoorDash or similar platforms • Coordinate the social and community aspects of the founder's life • Assist with baby-related family logistics and the partner's family support • Handle recurring family administrative tasks

🎯 Requirements

• Proven experience as a personal assistant, household manager, or family EA supporting a high-trust principal • Proactive ownership of tasks end to end without waiting for detailed direction • Comfortable stating personal preferences and needs in a healthy working relationship • Confident making outbound calls during US business hours to coordinate appointments and logistics • Familiarity with Claude Cowork or strong willingness and aptitude to learn it quickly • AI fluency expected • Discreet, reliable, and highly organized with strong attention to detail • Comfortable working within documented systems and preferences • Available during US Pacific Time business hours • Updated resume required • Short Loom video (1 to 2 minutes) required; only candidates who submit one proceed to the next step • Experience with Claude Cowork or similar AI workflow tools is a nice to have • Background coordinating household staff, childcare logistics, or family scheduling is a nice to have • Experience supporting social event planning or community hosting is a nice to have • Familiarity with shared documentation systems or knowledge bases is a nice to have

🏖️ Benefits

• Paid Time Off in accordance with company policy • Observance of Holidays per company guidelines • 100% remote setup • Paid in USD bi-monthly (every 15th and 30th) • High-trust, high-ownership personal support role with direct access to the founder and room to expand as trust grows

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