Bilingual Executive Assistant – AI-Powered

Job not on LinkedIn

🔥 2 hours ago

🇲🇽 Mexico – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 12%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Cobalto Talent

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2022

🎯 Recruiter

🤝 B2B

Recruitment • B2B

Cobalto Talent is a Mexico- and North America-focused recruitment agency that connects companies with vetted candidates through a fast, efficiency-oriented hiring process. They offer a large candidate pool, candidate evaluation, and support services, and emphasize speed (placements in as little as 24 hours), cost and time savings, and the use of specialized software and AI to enhance sourcing and selection. Cobalto Talent serves companies (B2B) across industries, providing end-to-end recruitment and onboarding support.

📋 Description

• Provide high-level administrative support, including complex calendar management, scheduling, and travel arrangements • Manage the executive’s inbox and act as the ultimate gatekeeper • Use AI tools such as ChatGPT, Claude, or Gemini to draft professional, context-aware replies and summarize long email threads • Coordinate meetings and use AI transcription tools such as Otter.ai, Fireflies, or Fathom to generate meeting minutes, extract action items, and ensure follow-up • Conduct rapid online research for special projects and use AI to synthesize data into concise executive summaries • Assist with lightweight project management and CRM data entry • Anticipate executive needs and proactively deploy digital tools to solve administrative bottlenecks • Partner directly with the CEO/Founders as a strategic operator

🎯 Requirements

• 2–4 years of experience as an Executive Assistant, Virtual Assistant, or similar administrative role supporting C-level executives • Near-native English proficiency (C1/C2) is strictly required • Exceptional written and verbal communication skills • Daily, hands-on experience using Generative AI tools (ChatGPT, Claude, Gemini, or Copilot) for productivity, drafting, research, and workflow optimization • High technical aptitude; expert in Google Workspace and/or Microsoft 365, Slack, and Zoom • Familiarity with project management tools such as Asana, ClickUp, and Notion • Familiarity with modern CRMs and CRM experience • Experience with meeting transcription, summaries, and action-item tracking • Experience with administrative workflow automation • Strong organization, discretion with confidential information, problem-solving, proactive communication, and a tech-first mindset • Previous experience supporting CEOs, Founders, or international executives

🏖️ Benefits

• Competitive compensation • 100% remote work structure • Standard Monday-Friday schedule (US Time Zones) • Opportunity to work directly with business owners and act as a key player in their daily success

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