Executive Assistant – Business & Personal Support

Job not on LinkedIn

🔥 43 minutes ago

🌐 Mexico, Colombia, +1 more countries – Remote

🇲🇽 Mexico – Remote 🇨🇴 Colombia – Remote 🇧🇷 Brazil – Remote

💵 $1k - $1.7k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 20%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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FreedUp

WebsiteLinkedInAll Job Openings

11 - 50 employees

💼 Consulting

📦 Logistics

⚡ Productivity

Consulting • Logistics • Productivity

FreedUp is a company that offers an Executive Assistant Operating System, providing clients with trained executive assistants who manage administrative tasks. They offer a comprehensive onboarding process that includes customized systems, tailored training, and ongoing support to ensure clients' administrative needs are met efficiently. FreedUp specializes in creating personal operating systems for individuals and businesses, utilizing top global talent and minimizing operational friction.

📋 Description

• Triage both founders' business inboxes, flag priorities, draft replies and ensure nothing gets buried. • Help pay bills, track invoices and deposits, and coordinate with fractional bookkeeping and accounting teams within approval rules and spending limits. • Support HR administration, including onboarding, documentation, scheduling and other people-related tasks. • Coordinate CAD and production work between founders, internal staff and outsourced production support, tracking deadlines and follow-ups. • Schedule meetings, prepare agendas and track action items. • Coordinate household services and repairs with technicians, mobile mechanics and other providers. • Handle online returns, orders and remotely manageable errands using pickup and delivery services. • Pay personal bills from a set queue and flag questions. • Hold weekly check-ins with each founder and track ownership of business areas. • Adapt to Microsoft Teams, Slack, text or WhatsApp communication channels. • Build simple processes and checklists for reliable recurring work. • Complete the hiring process, including a Loom introduction, recruiting interview, work evaluation with a LinkedIn writing task and final client interview.

🎯 Requirements

• At least 3 years of experience as an Executive Assistant, Operations Assistant or in a similar support role. • Hands-on experience with finance admin, such as bill pay, invoicing or working with a bookkeeper. • A proven record of handling confidential financial and company information with complete discretion. • Excellent written and spoken English (C1 or above). • Highly organized, able to juggle requests from two executives and keep both informed. • Proactive and reliable, with strong follow-through and attention to detail. • Comfortable with the Microsoft ecosystem (Outlook, Teams) and following IT security procedures, including working on a company-provided laptop. • Available during US Central Time business hours. • Reliable high-speed internet and a quiet home office setup. • Experience supporting more than one executive, or business partners or spouses. • Experience in an architecture, engineering, design or construction firm, or familiarity with CAD-based project work. • HR admin experience, such as onboarding or employee records. • Experience coordinating household services and personal errands remotely. • Familiarity with Slack, WhatsApp, Ramp and password managers such as 1Password.

🏖️ Benefits

• Compensation in USD • Year-end bonus, plus other applicable bonuses • Health insurance allowance • PTO + Holidays • Training and ongoing support from the FreedUp team

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