Senior Executive Assistant

Job not on LinkedIn

🔥 4 hours ago

🌐 Mexico, Colombia, +2 more countries – Remote

🇲🇽 Mexico – Remote 🇨🇴 Colombia – Remote 🇦🇷 Argentina – Remote 🇵🇭 Philippines – Remote

⏰ Full Time

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Catena

WebsiteLinkedInAll Job Openings

1 - 10 employees

💼 Consulting

🏥 Healthcare

📦 Logistics

Consulting • Healthcare • Logistics

Catena, now known as Pearl Talent, is a company that specializes in helping organizations hire top remote talent from overseas, primarily focusing on candidates from the Philippines and Latin America. They offer a rigorous vetting process to ensure they provide highly capable candidates equipped with modern software skills and fluent English proficiency. Pearl Talent provides two main hiring services: Managed Services, which handles compliance, payroll, and training, and Direct Placement for companies that manage hires internally. They focus on long-term retention and quality in their hiring processes, aiming to build high-performing remote teams for a range of industries including healthcare, real estate, and finance.

📋 Description

• Manage multiple inboxes, prioritizing urgent matters, actionable requests, and important updates • Coordinate complex calendars, schedule meetings, and proactively resolve conflicts • Prepare meeting briefs, correspondence, and supporting materials ahead of calls • Block preparation time on the calendar before key meetings • Draft responses and maintain organized correspondence records • Maintain an overview of priorities, deliverables, pending decisions, and outstanding tasks • Follow up with internal and external stakeholders to keep work moving and prevent delays • Implement and manage systems for task tracking, documentation, and knowledge management • Use AI tools to summarize information, organize documents, and streamline administrative workflows • Continuously improve processes to free leadership time for strategic priorities • Track follow-ups with external contacts • Organize business documents and prepare information for leadership review • Research companies, contacts, and industry events • Coordinate flights, accommodations, and itineraries • Research relevant conferences and arrange meetings with key contacts

🎯 Requirements

• 7–10+ years of experience in executive assistance or senior-level executive support • Experience supporting senior executives, founders, or partners in a fast-paced environment • Hands-on management of multiple executive inboxes and complex multi-party calendars, including preparing meeting briefs • Experience coordinating travel arrangements, including flights, accommodations, and itineraries • Experience using AI tools to summarize information, organize documents, or streamline workflows • Experience managing digital tools for task tracking, documentation, and knowledge management • English at C1+ CEFR level • Nice to have: experience in private equity, investment firms, or financial services • Nice to have: familiarity with deal-related documentation, data rooms, and investment processes • Nice to have: experience with Notion, Microsoft 365, CRM platforms, or project management tools • Nice to have: experience implementing new systems or redesigning existing workflows

🏖️ Benefits

• Competitive Salary: Based on experience and skills • Fully remote—work from anywhere • Team incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting • Generous PTO in accordance with company policy • HMO coverage after 3 months for PH-based full-time employees • Direct mentorship from international industry experts • Ongoing access to learning and development resources • Global networking with professionals worldwide