Personal Executive Assistant

🔥 1 minute ago

🌐 Mexico, Argentina, +3 more countries – Remote

🇲🇽 Mexico – Remote 🇦🇷 Argentina – Remote 🇨🇷 Costa Rica – Remote 🇵🇪 Peru – Remote 🇸🇻 El Salvador – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Hire Overseas

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2023

💼 Consulting

📣 Marketing

📦 Logistics

Consulting • Marketing • Logistics

Hire Overseas is a recruitment agency that specializes in connecting businesses with top-tier overseas talent. By focusing on a range of roles from technical and design fields to marketing and administrative support, Hire Overseas aims to streamline operations and boost productivity for its clients while offering significant cost savings. The company prioritizes quality by accepting less than 1% of global hires, ensuring that only exceptional candidates are placed in various remote positions.

📋 Description

• Make outbound calls during business hours to schedule and coordinate appointments • Set up medical, personal, and professional appointments for the founder, her daughter, and her partner • Sync the founder's, partner's, and childcare calendars • Coordinate with the nanny on scheduling and logistics • Proactively manage conflicts and keep everyone informed • Access and use the founder's shared brain daily • Execute tasks using documented preferences and decision-making systems • Help maintain and improve the shared brain • Use Claude Cowork and other AI tools to plan and execute tasks • Help teach and refine AI-tool use across personal and household operations • Support planning and logistics for hosted dinners and community events • Maintain restaurant preferences and order history and place takeout orders via DoorDash or similar platforms • Coordinate the social and community side of the founder's life • Assist with baby-related tasks and support for the partner's family • Handle recurring family administrative tasks • Complete application, video introduction, role-specific assessment if applicable, interviews, and background/reference checks

🎯 Requirements

• Proven experience as a personal assistant, household manager, or family EA supporting a high-trust principal • Proactive ownership of tasks end to end without waiting for detailed direction • Comfortable stating personal preferences and needs in a working relationship • Confident making outbound calls during US business hours to coordinate appointments and logistics • Familiarity with Claude Cowork or strong willingness and aptitude to learn it quickly • AI fluency • Discreet, reliable, and highly organized with strong attention to detail • Comfortable working within documented systems and preferences • Availability during US Pacific Time business hours • Updated resume • Short Loom video (1 to 2 minutes) introducing yourself, describing relevant experience, and explaining daily AI-tool use

🏖️ Benefits

• Paid Time Off in accordance with company policy • Observance of Holidays per company guidelines • 100% remote setup • Paid in USD bi-monthly (every 15th and 30th) • High-trust, high-ownership personal support role with direct access to the founder and room to expand as trust grows