Personal Executive Assistant

🔥 3 minutes ago

🌐 Mexico, Brazil, +4 more countries – Remote

🇲🇽 Mexico – Remote 🇧🇷 Brazil – Remote 🇦🇷 Argentina – Remote 🇨🇷 Costa Rica – Remote 🇵🇪 Peru – Remote 🇸🇻 El Salvador – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 25%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Hire Overseas

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2023

💼 Consulting

📣 Marketing

📦 Logistics

Consulting • Marketing • Logistics

Hire Overseas is a recruitment agency that specializes in connecting businesses with top-tier overseas talent. By focusing on a range of roles from technical and design fields to marketing and administrative support, Hire Overseas aims to streamline operations and boost productivity for its clients while offering significant cost savings. The company prioritizes quality by accepting less than 1% of global hires, ensuring that only exceptional candidates are placed in various remote positions.

📋 Description

• Make outbound calls during business hours to schedule and coordinate appointments • Set up medical, personal, and professional appointments for the founder and family • Sync multiple calendars, including the founder, partner, and childcare, and proactively manage conflicts • Coordinate with the nanny on scheduling and logistics • Execute tasks from documented preferences and systems using the shared brain, and help keep it current • Use Claude Cowork and other AI tools to plan and execute tasks and refine AI use across personal and household operations • Support planning and logistics for hosted dinners and community events • Manage takeout ordering through DoorDash or similar platforms • Assist with baby-related and family administrative tasks using established systems • Support a founder and family across personal administration, scheduling, household coordination, family logistics, and social events

🎯 Requirements

• Proven experience as a personal assistant, household manager, or family EA supporting a high-trust principal • Genuinely proactive, taking ownership of tasks end to end without waiting for detailed direction • Comfortable stating your own preferences and needs as part of a healthy working relationship • Confident making outbound calls during US business hours to coordinate appointments and logistics on behalf of others • Familiarity with Claude Cowork, or strong willingness and aptitude to learn it quickly • Discreet, reliable, and highly organized with strong attention to detail • Comfortable working within documented systems and preferences rather than building from scratch • Updated resume • 1–2 minute Loom video introducing yourself, describing your experience supporting a principal across personal and household logistics, and explaining how you use AI tools in your daily workflow • Loom video submission required to proceed to the next hiring step

🏖️ Benefits

• Compensation paid in USD • Paid bi-monthly on the 15th and 30th • Paid Time Off according to company policy • Holidays observed according to company guidelines • 100% remote setup • Full-time basis with dedicated hours • Availability during US Pacific Time business hours

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