Bookkeeper, Business Support Assistant

🔥 9 hours ago

🇵🇭 Philippines – Remote

💵 A$1.8k - A$2.5k / month

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

🧑‍🏫 Bookkeeping and Clerks

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Hunt St

WebsiteLinkedInAll Job Openings

1 - 10 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Hunt St is an Australia-based recruiting firm founded by brothers Shaun and Eliot with the aim of helping small and medium-sized enterprises (SMEs) hire top offshore talent directly, avoiding the high costs associated with traditional outsourcing agencies. The company offers a unique one-time finder's fee model, enabling clients to save significantly on recruitment costs. They provide comprehensive services including job postings, candidate screenings, interviews, and legal support for compliant remote hiring. Hunt St specializes in sourcing talent from countries like the Philippines, Nepal, Indonesia, and India, offering a transparent and ethical hiring process that allows businesses to provide fairer compensation to employees while ensuring stringent security and compliance measures are met.

📋 Description

• Manage day-to-day bookkeeping and maintain accurate financial records in Xero • Process supplier bills and manage accounts payable • Complete bank and credit card reconciliations • Manage accounts receivable, customer invoicing, and follow-up of outstanding accounts • Reconcile supplier statements and investigate missing invoices, credits, and discrepancies • Prepare supplier payment runs for management approval • Maintain the chart of accounts and correctly code transactions, including GST treatment • Process employee expense reimbursements and issue remittances • Maintain supporting financial documentation and records • Assist with month-end and financial reporting • Process weekly payroll from employee timesheets • Review timesheets and follow up missing or unclear information • Process overtime, allowances, bonuses, commissions, leave, and other payroll adjustments • Respond to employee payroll and payslip queries • Complete STP reporting, superannuation, and LeavePlus reporting and administration • Maintain employee payroll records, pay rates, leave balances, and payroll settings in Xero • Assist with employee onboarding and termination payroll administration • Interpret and apply relevant provisions of the Electrical, Electronic and Communications Contracting Award, escalating matters requiring further advice • Maintain accounting and operational information in ServiceTitan • Complete or review ServiceTitan accounting reports and journals and reconcile them to Xero • Maintain the ServiceTitan price book, including services, materials, warranties, pricing, and images • Liaise with technicians and management regarding incomplete or incorrect job information • Maintain the integrity of the ServiceTitan/Xero accounting workflow • Investigate and resolve discrepancies between ServiceTitan and Xero • Liaise with wholesalers and suppliers regarding invoices, credits, statements, and purchase orders • Follow up missing supplier documentation and assist with purchase order administration • Communicate with field technicians to obtain information needed for accounting or administrative tasks • Maintain organised electronic records and supporting documentation • Provide proactive updates to management regarding completed work, outstanding matters, and issues requiring attention • Initially work alongside the current Australian bookkeeper during handover and training, then progressively take ownership of bookkeeping, payroll, accounts, and administrative functions

🎯 Requirements

• Proven experience in bookkeeping or accounting, with strong working knowledge of Xero • Recent hands-on experience with Australian accounting practices, including GST, superannuation, payroll, and EOFY processes • Strong Microsoft Excel skills • Comfortable learning ServiceTitan or similar field service management software; previous experience is an advantage but not essential • Excellent written and verbal English communication skills • Available to overlap with Australian business hours (Bendigo, Victoria) for regular meetings and collaboration • Highly organised, detail-oriented, and trustworthy • Ability to work independently and manage confidential financial information • Ability to identify discrepancies, investigate issues, ask questions, communicate clearly, manage recurring tasks independently, and recognise when something needs to be escalated • Must disclose any existing ongoing roles or client work • Must reflect the engagement on LinkedIn as “Independent Contractor”

🏖️ Benefits

• 100% remote work from home • Flexibility in how contractor time is managed • Long-term opportunity with potential for responsibilities and impact to grow • Opportunities to manage more finance and administration functions • Opportunities to handle bill payments and other high-trust financial tasks • Opportunities to support recruitment and first-round interviews • Potential opportunities to support Health & Safety/WHS administration