Office Manager

🔥 1 minute ago

🇵🇭 Philippines – Remote

💵 $2k - $3k / month

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Hunt St

WebsiteLinkedInAll Job Openings

1 - 10 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Hunt St is an Australia-based recruiting firm founded by brothers Shaun and Eliot with the aim of helping small and medium-sized enterprises (SMEs) hire top offshore talent directly, avoiding the high costs associated with traditional outsourcing agencies. The company offers a unique one-time finder's fee model, enabling clients to save significantly on recruitment costs. They provide comprehensive services including job postings, candidate screenings, interviews, and legal support for compliant remote hiring. Hunt St specializes in sourcing talent from countries like the Philippines, Nepal, Indonesia, and India, offering a transparent and ethical hiring process that allows businesses to provide fairer compensation to employees while ensuring stringent security and compliance measures are met.

📋 Description

• Build and improve office systems, workflows, processes, and SOPs from the ground up • Test, troubleshoot, document, and improve system integrations and automated workflows with the external AI systems provider • Identify and implement opportunities using AI, automation, APIs, and integrations to reduce manual work and improve efficiency • Configure and maintain ServiceM8, including staff roles, job types, job stages, templates, and forms • Set up and test the quote-to-invoice workflow and Xero integration • Troubleshoot system and workflow issues and develop practical solutions • Document systems, automations, processes, and SOPs, and train team members • Continuously review and improve systems for efficiency, accuracy, and scalability • Monitor enquiries, quotes, bookings, and job progress • Maintain accurate job information, photos, documentation, and job stages • Manage invoicing, overdue accounts, and payment reconciliation in Xero • Prepare qualifying jobs for team bonus processing based on confirmed customer payment • Post completed projects to social media and manage customer removal requests • Provide weekly reports on job status, overdue invoices, and outstanding issues • Take ownership of day-to-day operations and proactively flag issues • Communicate with the team and customers by phone when required • Follow approval and security requirements when managing systems, customer information, pricing, and company records • Maintain access controls and protect confidential information, including passwords, payment details, customer data, and job records

🎯 Requirements

• Philippines-based candidate • Proven experience in office management, operations, systems administration, business systems, or a similar role • Strong technical mindset with hands-on experience building, integrating, testing, or improving business systems and automated workflows • Practical experience with AI automation, workflow automation, integrations, APIs, or similar technologies • Experience using AI-assisted development or automation tools such as ChatGPT, Claude, Claude Code, or similar • Hands-on experience with ServiceM8 or similar trade/job management software • Working knowledge of Xero, including invoicing, payments, and bank reconciliation • Strong ability to identify opportunities for process improvement and job automation • Office administration experience, preferably in a trade or construction business • Excellent written and verbal English with clear, professional communication • Highly organised, detail-oriented, proactive, and comfortable taking ownership • Able to build structure and systems from the ground up and improve processes as the business grows • Basic understanding of Australian business requirements, including GST, BAS, superannuation, and payment terms • Practical experience using AI tools such as ChatGPT, Claude, or Grok, with the ability to give clear instructions and check outputs for accuracy • Reliable computer and internet connection • Ability to disclose existing ongoing roles or client work • Ability to reflect this engagement on LinkedIn as “Independent Contractor”

🏖️ Benefits

• 100% remote work from home • Flexibility in how you manage your time as an independent contractor • Daily overlap with Queensland business hours (AEST)