Operations Assistant – Construction Support

🔥 0 minutes ago

💃 Latin America – Remote

💵 $7 - $8 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

👻 Ghost score 11%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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InsideOut

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2015

🎯 Recruiter

🤝 B2B

Recruitment • B2B

InsideOut is a recruiting and placement service that sources, screens, and delivers pre-vetted virtual assistants (VAs) and specialists for small businesses and solopreneurs. They provide a done-for-you hiring process—booking a strategy call, sourcing candidates from strategic regions (Philippines, Latin America, South Africa, Egypt), delivering a curated shortlist within 5–7 business days, and supporting offer negotiations and onboarding. InsideOut emphasizes cost-effective global talent (hourly ranges listed by region), a six-month replacement guarantee, pay-only-when-you-hire pricing (no subscriptions), and ongoing post-hire support. Roles covered include general and executive assistants, sales, operations/HR, marketing and creative, and accounting/bookkeeping, targeting U. S. businesses that want to scale by outsourcing administrative and specialist tasks.

📋 Description

• Maintain and update leadership and team calendars with job site locations and schedules • Track daily field updates and communicate information across the team • Follow up with foremen and field staff to ensure daily logs and updates are completed • Enter invoices into QuickBooks daily • Assign receipts and expenses to correct job numbers • Track petty cash and basic job-related expenses • Maintain accurate and timely records across projects • Update Buildertrend or similar project management systems with job information • Input meeting notes and field updates into project records • Ensure system tasks and updates are completed and followed through • Communicate with vendors to request pricing and confirm deliveries • Coordinate material deliveries to job sites • Maintain vendor records and basic procurement tracking • Follow up with field teams regarding clock-ins and job site attendance • Support time tracking and reporting using GPS-based systems • Help ensure daily field logs and updates are completed and submitted • Reduce leadership’s repetitive operational workload by moving field information into systems accurately and promptly • Coordinate construction operations, field activities, vendors, and back-office processes across multiple active projects

🎯 Requirements

• C1 English level required; selected candidate speaks strictly in English during the whole shift • Fluent English and Spanish communication skills • Proven experience in high-volume administrative coordination, data entry, or operations support roles • Strong Excel or Google Sheets skills, including tracking multiple active data streams • Experience handling time-sensitive, same-day tasks such as invoicing, updates, and reporting • Ability to manage multiple concurrent projects and prioritize based on urgency in a fast-paced environment • High attention to detail, especially in financial and operational data accuracy • Familiarity with construction environments, job site operations, or trade terminology • Hands-on experience with QuickBooks, especially invoice entry and job cost allocation preferred • Experience with construction or project management software such as Buildertrend, Procore, or Microsoft Project preferred • Background supporting operations teams, project coordination, or executive assistants in fast-moving environments preferred • Experience with vendors, procurement coordination, or material scheduling preferred • Exposure to workforce tracking systems or GPS-based attendance tools preferred • Must submit an English resume and a publicly accessible 30–90 second English audio or video recording • Must upload a screenshot of an internet speed test result

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