Part-Time Administrative and Operations Specialist – Fractional, Contract

Job not on LinkedIn

🕒 March 27

🇺🇸 United States – Remote

💵 $25 - $40 / hour

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

⚙️ Operations

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TotalEnergies

WebsiteLinkedInAll Job Openings

10,000+ employees

⚡ Energy

💰 Funding Round on 2016-09

Energy • Sustainability • Oil and Gas

TotalEnergies is a global integrated energy company that produces and markets various forms of energy, including low-carbon electricity, natural gas, and petroleum products. With a commitment to sustainability and innovation, it aims to build a more sustainable energy system for tomorrow while meeting the energy needs of today. TotalEnergies has a presence in around 120 countries and employs over 100,000 people, reflecting its mission to provide affordable and reliable energy to a global market.

📋 Description

• Manage calendars, scheduling, and meeting coordination • Organize inboxes and communications workflows • Create, maintain, and improve file systems and documentation • Support internal processes to improve efficiency and clarity • Track expenses, process invoices, and support reconciliations • Maintain financial records, service contracts, and documentation • Coordinate with external vendors (e.g., contractors, bookkeepers, accountants) • Manage complex calendars and priorities for senior leaders • Draft communications, presentations, and board materials • Serve as a liaison between leadership, board members, clients, and/or stakeholders • Support client and/or donor relationship management • Schedule and post social media content • Draft newsletters or blog content • Update website content (basic CMS edits) • Maintain and update CRM systems (e.g., Salesforce) • Process donations and generate reports • Draft donor communications and prepare outreach materials • Track grant deadlines and reporting timelines • Prepare and organize grant materials and documentation • Track program data, timelines, and deliverables • Support participant or volunteer coordination • Prepare reports and routine communications

🎯 Requirements

• 3+ years of experience in administrative, operations, or similar roles • Experience supporting small teams, startups, or nonprofits strongly preferred • Comfortable working in a remote, fast-moving, and client-facing environment • Strong organizational and project management skills • Excellent written and verbal communication • High attention to detail and follow-through • Ability to manage multiple priorities across different clients • Sound judgment and ability to handle confidential information • Proficiency in Google Workspace and/or Microsoft Office • Expertise in calendar management, including proactive prioritization and schedule optimization • Experience with project management tools (e.g., Asana, Monday.com) • Comfort learning new systems quickly

🏖️ Benefits

• Flexible, remote work • Exposure to a variety of mission-driven organizations and businesses • Opportunity to do meaningful, behind-the-scenes work that drives real impact • Ability to build a portfolio of diverse operational experience