Contract Administrator

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🕒 April 22

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Jones Lang LaSalle Americas, Inc.

WebsiteLinkedInAll Job Openings

10,000+ employees

We provide commercial real estate services for corporations and investors across the globe that save money, increase productivity and improve sustainability.

📋 Description

• Provide essential commercial and administrative support across portfolio of workplace management contracts • Maintain concise records of all maintenance activities including PPM/Helpdesk and transactions • Liaise daily with client representatives and support the contract managers in delivering exceptional workplace experiences • Administer all financial and commercial aspects of workplace management contracts • Assist in the production of supporting financial information for client reporting and internal review • Maintain and update both manual and computer records relating to facilities and workplace services under JLL's management • Prepare and issue predefined reports which form part of contractual and client requirements, including performance metrics and service delivery KPIs • Administer quality management system documentation and ensure compliance with JLL standards and ISO certifications • Liaise closely with site teams, JLL head office, and finance teams, ensuring accurate processing of quotations, purchase orders, invoices, timesheets, and holiday records • Undertake general office duties relating to workplace management contracts including correspondence, filing, minutes of meetings, preparation of reports and documentation, and updating of electronic records • Production of valuations and presentation of results to internal stakeholders and clients • Raise purchase orders and ensure purchase orders are updated when changes are required • Manage the contract escalation process and support training of staff as required

🎯 Requirements

• Proficient IT skills including MS Word, MS Excel, and MS PowerPoint • Comfortable with data analysis and numerical reasoning • Working towards, or have gained, a recognised finance qualification (preferably AAT) • Excellent knowledge and use of Microsoft Excel • Previous administration experience, ideally within facilities management or workplace services • Excellent computer and IT competencies, including experience with workplace management systems (CAFM/IWMS platforms desirable) • Excellent written and verbal communication skills • Good knowledge of ISO9001 principles • Ability to prioritise workload and manage several tasks concurrently in a fast-paced workplace environment

🏖️ Benefits

• Health insurance • Retirement plans • Paid time off • Flexible work arrangements • Professional development