Senior Occupancy Planning Analyst

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🔥 15 hours ago

🐊 Florida, Illinois, +3 more states – Remote

🐊 Florida – Remote 🌽 Illinois – Remote 🌲 North Carolina – Remote 🏰 Missouri – Remote 🤠 Texas – Remote

💵 $85k - $100k / year

⏰ Full Time

🟠 Senior

🧐 Analyst

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Jones Lang LaSalle Americas, Inc.

WebsiteLinkedInAll Job Openings

10,000+ employees

🏠 Real Estate

🤝 B2B

💼 Consulting

Real Estate • B2B • Consulting

Jones Lang LaSalle Americas, Inc. is a company that provides commercial real estate services for corporations and investors worldwide. Their focus is on helping clients save money, increase productivity, and improve sustainability in real estate operations.

📋 Description

• Facilitate onboarding of new hires to the Occupancy Planning team and maintain onboarding materials • Serve as a Subject Matter Expert (SME) for Space Sharing processes, including training, reporting, client coordination/communication, and remediation protocols • Coordinate cross-regional workplace initiatives and operational tasks • Maintain and continuously improve occupancy planning tools and templates • Collaborate with cross-functional teams to support development of new tools, templates, and process improvements • Establish and maintain document retention systems and team management protocols • Support monthly and quarterly reporting activities • Act as an Occupancy Planning representative for workplace systems and related operational processes • Support miscellaneous operational and client requests as needed • Support occupancy planning process consistency and adherence to account deliverables • Serve as a resource for client design guidelines impact to OP • Support development request processes and coordination related to workplace systems and reporting • Participate in annual Occupancy Planning Playbook updates to ensure current processes and standards are documented • Organize and facilitate training sessions and meetings for cross-regional teams • Maintain team distribution lists and communication resources • Function as a liaison for Lines of Business (LOB) client contacts and occupancy planning stakeholders • Coordinate and facilitate recurring stakeholder forums and any other communications • Maintain and update stakeholder guidance documentation and communication resources • Respond promptly to client inquiries and operational requests with a solution-oriented approach • Foster strong working relationships with clients, partners, and internal teams through proactive communication and dependable follow-through • Support development and coordination of monthly and quarterly client deliverables • Assist with reporting, data validation, and presentation materials • Ensure accuracy and consistency across occupancy planning documentation and reporting outputs

🎯 Requirements

• Bachelor’s degree required • 5–10 years of relevant experience in occupancy planning, workplace operations, facilities management, move management, project coordination, or related fields • Strong understanding of occupancy planning and workplace operations best practices • Familiarity with design, project management, facilities management, or architecture concepts • Experience supporting client-facing operations within corporate real estate or workplace environments preferred • High proficiency in Microsoft Excel, including complex formulas, pivot tables, advanced functions, and reporting • Proficiency in Microsoft PowerPoint, SharePoint, Visio and Word • Experience working with space management systems, including FMS • Strong written and verbal communication skills • Strong organizational, problem-solving, and customer service skills • Ability to work independently and collaboratively as part of a team • Self-motivated, dependable, and detail-oriented with the ability to manage multiple priorities and deadlines

🏖️ Benefits

• 401(k) plan with matching company contributions • Comprehensive Medical, Dental & Vision Care • Paid parental leave at 100% of salary • Paid Time Off and Company Holidays • Early access to earned wages through Daily Pay