Billing and Collections Assistant

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Job Duck

WebsiteLinkedInAll Job Openings

201 - 500 employees

👥 HR Tech

🎯 Recruiter

🤝 B2B

HR Tech • Recruitment • B2B

Job Duck is a company specializing in connecting individuals with remote job opportunities for United States-based businesses. The company offers a variety of positions including legal assistants, marketing assistants, executive assistants, and case managers. Job Duck emphasizes helping people build careers by working from home, ensuring a good work-life balance while providing support and resources for career development. The focus is on remote, full-time positions that are well-compensated and offer a range of professional opportunities.

📋 Description

• Prepare and revised pre-bills for review. • Generate invoices and distribute client statements. • Update payments received daily on Financial Dashboard • Attend weekly Finance Level 10 meetings to discuss accounts receivable metrics, action items, and departmental issues. • Draft and send balance reminder emails for clients with outstanding balances. • Upload time entries for pre-bills when needed. • Process client credits and adjustments as needed. • Review and upload attorney and staff time entries into the invoicing system. • Ensure all legal team time entries are updated daily. • Improve existing formulas to increase spreadsheet efficiency and streamline financial data population. • Document and send call logs to the legal team for each client interaction. • Maintain a master file tracking all client contact attempts. • Conduct conflict checks for new clients. • Create weekly client aging reports for Business and Litigation teams.

🎯 Requirements

• 2-3 years of experience in a Billing position • Proficient in Excel, with strong knowledge of formulas, and the ability to download data from invoicing software, generate, prepare and enhance existing financial reports • Proficiency with invoicing and billing software • Experienced in script editing within Google Sheets to optimize workflows and improve data management; knowledge of JavaScript is highly preferred • Strong interpersonal, verbal and written communication skills with the ability to deal with difficult clients professionally and represent the company well • Ability to follow all company policies and procedures, internal departmental procedures to ensure consistent treatment of customers; • Flexibility and quick turn around with exceptional cases/procedures • Ability to work collaboratively within a team while prioritizing and managing individual tasks to ensure personal responsibilities are completed efficiently • Work well under tight deadlines within the legal field

🏖️ Benefits

• Competitive salary • Paid Time Off • Bonuses • 100% remote/home-based position • Full-time, long-term career opportunities • Parental Leave • Professional development and training • Dedicated team support • Alignment with our clients' core values