Legal Executive Assistant

🔥 0 minutes ago

🌐 Chile, Honduras, +2 more countries – Remote

🇨🇱 Chile – Remote 🇭🇳 Honduras – Remote 🇸🇻 El Salvador – Remote 🇨🇴 Colombia – Remote

💵 $1.1k - $1.1k / month

⏰ Full Time

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

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Job Duck

WebsiteLinkedInAll Job Openings

201 - 500 employees

💼 Consulting

📣 Marketing

⚖️ Legal

Consulting • Marketing • Legal

Job Duck is a company specializing in connecting individuals with remote job opportunities for United States-based businesses. The company offers a variety of positions including legal assistants, marketing assistants, executive assistants, and case managers. Job Duck emphasizes helping people build careers by working from home, ensuring a good work-life balance while providing support and resources for career development. The focus is on remote, full-time positions that are well-compensated and offer a range of professional opportunities.

📋 Description

• Collaborate with leadership to improve administrative processes and workflow efficiency • Ensure accurate data entry and record management across systems • Assist with client intake coordination and scheduling consultations • Track action items, follow up on outstanding tasks, and ensure timely completion of priorities • Coordinate internal and external meetings, ensuring all logistics and materials are prepared • Screen, prioritize, and respond to emails and communications on behalf of leadership as appropriate • Coordinate travel arrangements and scheduling needs when required • Organize and maintain digital files, records, and confidential information • Maintain accurate records and documentation within Lawmatics and other firm systems • Manage executive calendars and coordinate appointments, meetings, and deadlines • Communicate professionally with clients and team members while maintaining confidentiality • Support operational initiatives and special projects as assigned • Monitor calendars and proactively identify scheduling conflicts • Prepare reports, correspondence, presentations, and other administrative documents • Answer inbound calls and professionally handle communications from clients, vendors, and stakeholders

🎯 Requirements

• Monday through Friday, 8:00 AM to 5:00 PM EST • Fluent spoken, written, and comprehension skills in English are required • Minimum of 2 years of executive support, administrative support, customer service, or related professional experience • Experience supporting executives, attorneys, or leadership teams is preferred • Prior law firm experience is preferred but not required • Strong proficiency with CRM systems and business communication tools is required • Reliable internet connection and a quiet, professional work environment • Required software and tools include Lawmatics, RingCentral, Outlook Email, and Outlook Calendar

🏖️ Benefits

• Competitive salary • Paid Time Off • Bonuses • 100% remote/home-based position • Full-time, long-term career opportunities • Parental Leave • Professional development and training • Dedicated team support • Alignment with our clients' core values