Executive Operations Coordinator

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Jobrack

WebsiteLinkedInAll Job Openings

1 - 10 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Jobrack is a platform that helps companies hire remote team members from regions like Eastern Europe and South Africa. The company offers a range of hiring services, including a "Done With You" service that actively searches, screens, and tests candidates to ensure a good fit for the organization's needs. Jobrack is known for sourcing high-quality candidates who are committed to building long-term careers. The platform is noted for its simplicity, one-off fees, and dedicated support throughout the hiring process, providing a cost-effective solution for remote workforce acquisition.

📋 Description

• Manage the CEO’s calendar and proactively work backwards from upcoming deadlines to keep the team on task • Keep the two existing team members moving and delivering on time • Manage vendors - check in on progress, chase updates, unblock issues, and push back nicely when scope isn't right • Handle admin work around new client onboarding (building interview trackers, scheduling 30+ interviews at a client firm, tracking status) • Spot repeatable processes and automate them over time • Help build AI skills, workflows, and light automations to speed up client deliverables (turning a repeated 'kickoff call document' into a reusable skill, for example) • Ask smart follow-up questions ('did you look at this?', 'what data set did you use?') and connect the dots across the business

🎯 Requirements

• AI-fluency - not a 'ninja', but someone who understands how to structure LLMs, build skills and workflows, and use tools responsibly (guardrails, human checkpoints, separate accounts and access) • Hands-on experience with light automation and agents - tools like Make or Zapier, building agents, logical block-by-block workflow design • 3+ years executive assistant and project management blend - able to work backwards from deadlines, manage dependencies, keep team and vendors on task • Strong detail orientation - client-ready, no typos, notices what others miss • Ability to nicely push back on vendors and redirect them to what's actually needed • Curiosity and willingness to learn (watch a YouTube video and figure it out when stuck); understands the 'right' answer depends on who it's for and what they're capable of, time available, and cost vs benefit • Experience in or understanding of professional services environments (law firms, accounting firms, consulting) - the dynamics of service businesses vs. product businesses (pricing models, profitability, differentiation driven by individuals who bring in business)

🏖️ Benefits

• $2,500-2,750 per month • Full-time • Fully remote • 20 days a year of personal and vacation time • Year-end bonus • Spot bonuses for exceptional performance