Administrative Coordinator

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KAIZEN Asset Management Services

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2006

💼 Consulting

📦 Logistics

🏨 Hospitality

Consulting • Logistics • Hospitality

KAIZEN Asset Management Services is a technology-enabled property management company based in Dubai, UAE. They serve property owners and developers by offering a range of services including leasing, tenant management, building and community management, and investment advisory. The company prides itself on sustainable building management solutions, empowering owners associations, and enhancing resident experiences. With a dedicated team managing over 165 projects and serving more than 55,000 customers since 2006, KAIZEN AMS focuses on bridging the gap between landlords and tenants and implementing data-driven solutions to improve property value and tenant retention. They emphasize sustainable community and infrastructure management and have been recognized for setting industry benchmarks in Dubai's real estate sector.

📋 Description

• Coordinate daily office workflows, scheduling, and meeting logistics across departments • Prepare, review, and organize documents, reports, correspondence, and presentations in Arabic and English • Maintain accurate digital and physical filing systems • Track and process incoming communications, inquiries, and internal requests, routing and following up appropriately • Assist with onboarding, record-keeping, and internal coordination • Serve as a point of contact for internal teams, owners, residents, and government entities • Support coordination with Owners’ Associations, community committees, and service providers • Prepare meeting agendas, take minutes, and follow up on action items • Help coordinate community engagement, sustainability initiatives, and internal events • Assist with data entry, basic reporting, and operational KPI tracking using company systems and dashboards • Support preparation of budgets, service charge notices, and compliance documentation • Help streamline administrative processes using the Kaizen mindset • Maintain strict confidentiality of financial, community, and stakeholder information • Participate in structured learning and mentorship related to real estate, asset management, and business administration • Represent KAIZEN professionally and contribute to UAE workforce development • Stay updated on UAE laws, regulations, RERA, JOPS, and local governance standards

🎯 Requirements

• Must be an Emirati National (UAE Citizen) • University qualification • Fluency in Arabic and English, written and spoken • Strong computer literacy, including MS Office: Word, Excel, PowerPoint, and Outlook • Excellent organizational skills and attention to detail • Ability to multitask • Positive attitude, willingness to learn, and commitment to continuous improvement • Good communication and interpersonal skills • Ability to interact respectfully with stakeholders at all levels • Knowledge of UAE culture, government protocols, and local practices is highly valued