Audio Localization Planning Coordinator

🔥 3 hours ago

🇲🇽 Mexico – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🌎 Translator / Interpreter

👻 Ghost score 11%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Keywords Studios

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1998

💼 Consulting

📣 Marketing

📦 Logistics

Consulting • Marketing • Logistics

Keywords Studios is the #1 global games services provider, offering an end-to-end platform supercharged by technology. They deliver technical and creative solutions to the global video games industry, with services including game development, art services, audio development, QA testing, localization, marketing services, and player engagement. Keywords Studios also works on accessibility services, content globalization, and advanced AI & technology solutions. Founded on decades of experience, they are committed to responsible business practices and provide industry-wide insights for unparalleled experiences to audiences around the world.

📋 Description

• Organize and maintain daily and weekly recording schedules for internal and external studios • Book voice talents, Artistic Directors, Sound Operators and recording rooms • Confirm talent and technical-resource availability • Allocate studios and resources and resolve scheduling conflicts • Coordinate between talents, Artistic Directors, Sound Operators, Production Coordinators, Project Managers and the studio team • Track schedule changes, cancellations, reschedules, pickups, retakes and urgent operational needs • Ensure recording materials and instructions are available before sessions • Securely distribute and track materials while following confidentiality requirements • Prioritize recording windows and resolve schedule conflicts with Production Coordinators and Project Managers • Flag operational risks in advance • Control physical access for actors and direct them to recording studios • Negotiate ad hoc rates according to defined strategy • Report project recording status to the Production Coordinator • Update calendars, planners, trackers, spreadsheets and planning systems • Maintain session, confirmation, change, cancellation, rescheduling and cost records • Create and maintain booking and scheduling guidelines and document project requirements • Improve processes and tools to reduce booking errors, costs and inefficiencies • Optimize booth utilization • Maintain administrative information for supplies, bookings, session records and payment-related data • Manage paperwork for talents, vendors and external audio resources • Obtain signatures and organize and archive contracts, NDAs, Actors’ Agreements and vendor documentation • Maintain regular communication within the local Audio Production Team • Address internal and external stakeholder communications promptly and professionally • Support client-facing activities when required • Provide operational support to Production Coordinators and the Recording Studio Manager during absences or workload peaks

🎯 Requirements

• Previous experience in production coordination, booking, planning, casting, dubbing, audiovisual production, localization or related areas • Strong ability to organize and manage multiple schedules simultaneously • Excellent written and verbal communication skills in English • Good knowledge of Google Workspace, Excel/Sheets, shared calendars and operational trackers • Ability to adapt to evolving workflows and new tools • Ability to work under pressure, adapt to changing priorities and meet deadlines in a fast-paced environment • Proactive, reliable and detail-oriented, with a strong sense of urgency • Ability to communicate effectively with talents, vendors, technical teams and internal stakeholders • Ability to manage sensitive, confidential and client-related information • Good judgment to prioritize tasks and negotiate rates and availability with external resources • Strong problem-solving, decision-making, organizational and analytical skills • Motivated and collaborative, with willingness to learn and apply company-specific tools and methodologies • CV submitted in English • Spanish is a plus • Familiarity with the video games market is a plus • Knowledge of applicable local regulations is a plus • Experience with dubbing, game localization, voice-over or audio post-production is nice to have • Understanding of recording studio workflows is nice to have • Experience with contracts, NDAs, freelancer payments or vendor documentation is nice to have • Familiarity with file-transfer tools and material-tracking workflows is nice to have

🏖️ Benefits

• Equal Opportunities Policy • Inclusive workplace and diversity initiatives • Priority inclusion of people with disabilities • Fair and ethical hiring practices • Applicant information processed in accordance with the Applicant Privacy Notice