Construction Administrator

Job not on LinkedIn

🕒 March 9

🚗 Michigan – Remote

🚗 Michigan – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🖥️ Administration

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Kingscott Associates

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 1929

🏠 Real Estate

📚 Education

🤝 B2B

Real Estate • Education • B2B

Kingscott Associates is an architectural, engineering, and interior design firm founded in 1929 with multiple offices across Michigan. The company specializes in the design and planning of K–12 schools, commercial buildings, and senior living communities, focusing on functional, community-centered, and long-lasting built environments. Kingscott emphasizes collaboration and long-term client partnerships to deliver innovative, practical designs that shape communities.

📋 Description

• Serve as Kingscott’s representative during construction. • Monitor construction activities for conformance with contract documents and design intent. • Conduct regular site visits and document observations through detailed field reports. • Proactively identify risks, discrepancies, and constructability concerns, recommending solutions. • Assist with and maintain all construction-phase documentation including: RFIs, Submittals and shop drawings, Change orders and proposal requests, Meeting minutes, Field reports • Ensure documentation is complete, accurate, timely, and audit-ready. • Review contractor applications for payment for accuracy and contract compliance. • Facilitate clear and timely communication between owners, contractors, consultants, and internal teams. • Coordinate design team site visits and specialty inspections. • Support alignment between client expectations and construction execution. • Maintain professional relationships that foster collaboration and trust. • Track construction schedules and identify potential delays or sequencing conflicts. • Assist in evaluating schedule recovery plans when needed. • Monitor construction budgets and change order trends. • Support cost control and financial transparency throughout the project lifecycle. • Monitor procurement milestones and long-lead items. • Coordinate submittal review workflows between contractors and design teams. • Ensure timely return of reviewed documents to maintain project momentum. • Assist in securing necessary permits and inspections. • Monitor compliance with local, state, and federal building regulations. • Support successful project closeout, including certificates of occupancy and final documentation. • Support implementation of quality control procedures. • Review work in progress to ensure adherence to plans and specifications. • Identify and escalate potential quality or safety issues early. • Promote a culture of safety and awareness on job sites. • Observe site conditions and report unsafe practices or non-compliance. • Organize and attend construction progress meetings. • Prepare clear, actionable meeting minutes. • Generate executive-level progress reports summarizing schedule, budget, risk, and quality status. • Travel throughout Michigan is essential. • Up to four (4) days per week on-site, with one (1) day dedicated to administrative processing and documentation.

🎯 Requirements

• Bachelor’s degree in construction management, architecture, engineering, or related field; preferred (Equivalent professional construction administration experience may substitute.) • Minimum five (5) years of direct and on-site construction administration or construction coordination experience; required • Experience in K–12 and/or commercial building construction strongly preferred. • LEED accreditation or familiarity with sustainable construction practices. • Experience working within architectural or engineering firms. • Strong understanding of construction documents and building systems • Knowledge of architectural, civil, structural, and MEP disciplines • Familiarity with cost estimating and change management practices • Proficiency in construction management platforms and Microsoft Office Suite • Exceptional written and verbal communication skills • High attention to detail and documentation accuracy • Ability to manage multiple projects simultaneously • Strong analytical and problem-solving skills • Professional presence and client-facing confidence • Adaptability in fast-paced, evolving environments

🏖️ Benefits

• Must maintain reliable transportation and ability to travel independently.