Executive Administrative Assistant

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Kong Inc.

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2017

🔌 API

☁️ SaaS

🏢 Enterprise

💰 $100M Series D on 2021-02

API • SaaS • Enterprise

Kong Inc. is a company that provides a comprehensive API platform designed to facilitate API management, AI integration, and developer productivity. It offers solutions like Kong Gateway, Kong Konnect, and a variety of other tools targeted at managing and optimizing the API lifecycle. Kong's platform supports multi-cloud environments and is built to deliver high performance and security. It is notably recognized by Gartner as a leader in API management and supports innovations across industries like financial services, healthcare, and technology. The company emphasizes flexibility, security, and speed, making it a favored choice for enterprises looking to enhance their digital services through APIs. Kong also supports a robust community of developers and provides extensive integrations and plugins to streamline API management and operations.

📋 Description

• Own and manage complex, multi-time-zone calendars for US, EMEA & APJ Sales leaders • Proactively anticipate scheduling conflicts and resolve them with minimal disruption • Prioritize meeting requests in alignment with leadership priorities and rhythms • Coordinate across internal and external stakeholders to schedule meetings efficiently • Arrange end-to-end domestic and international travel including flights, hotels, ground transportation, and visas • Build detailed itineraries and travel briefs that minimize friction for leaders on the road • Monitor travel disruptions and proactively adjust arrangements as needed • Ensure compliance with company travel policies • Prepare, submit, and track expense reports on behalf of supported leaders • Ensure timely submission and policy compliance • Serve as the point of contact for expense-related follow-ups and reconciliations • Serve as a primary point of contact and liaison on behalf of US, EMEA & APJ Sales leaders for routine administrative matters • Handle correspondence, document routing, and information requests with professionalism and discretion. • Maintain organized filing systems (digital and physical) for key documents and records. • Support onboarding logistics for new team members joining US, EMEA & APJ Sales. • Identify opportunities to improve administrative processes and bring forward solutions proactively.

🎯 Requirements

• 3+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar role supporting senior business leaders. • Demonstrated ability to manage complex, multi-time-zone calendars with a high degree of accuracy and prioritization. • Experience coordinating international travel and building detailed travel itineraries. • Proficiency with expense management tools and processes. • Excellent written and verbal communication skills in English; professional fluency required. • Strong organizational skills with the ability to manage multiple priorities simultaneously without dropping details. • High degree of discretion and sound judgment when handling sensitive or confidential information. • Proficiency with productivity and collaboration tools (e.g., Google Workspace or Microsoft 365, Slack, Zoom, Concur or similar expense platforms).

🏖️ Benefits

• Health insurance • Flexible work arrangements