Talent Acquisition Coordinator

🕒 2 days ago

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Magna Legal Services

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 2007

💼 Consulting

🛡️ Insurance

📦 Logistics

💰 Debt financing on 2020-02

Consulting • Insurance • Logistics

Magna Legal Services is a U. S. -based provider of end-to-end litigation support services for law firms, insurance companies, corporations, and government agencies. The company offers court reporting and virtual depositions, record retrieval, service of process, investigative and language services, social media surveillance, jury research and consulting (JuryConfirm, JuryEvaluator, JuryScout), trial presentation and graphics, and related trial support. Magna also produces legal conferences and CLE/CE programs and provides nationwide scheduling and online tools to support litigation from discovery through trial.

📋 Description

• Coordinate virtual interviews across multiple business units • Schedule interviews with candidates, hiring managers, and interview panels while balancing complex calendars • Manage interview logistics, including calendar invitations, meeting links, and interview materials • Serve as the primary point of contact for candidates throughout the interview process • Provide timely, professional communication throughout the recruiting lifecycle • Respond to candidate inquiries regarding interviews, hiring timelines, and next steps • Ensure every candidate receives a positive and consistent experience • Maintain accurate candidate records within Lever • Move candidates through recruiting stages and ensure documentation is complete • Post and manage job advertisements across internal and external job boards • Generate recruiting reports and monitor pipeline activity • Coordinate pre-employment activities including background checks, reference checks, and offer documentation • Partner with HR to facilitate a smooth transition from offer acceptance through onboarding • Track recruiting metrics including interview volume, time-to-fill, and offer acceptance rates • Maintain recruiting templates, interview guides, and standard operating procedures • Partner with recruiters and hiring managers to ensure efficient interview scheduling and communication • Assist with recruiting events, career fairs, and university recruiting initiatives • Help identify process improvement opportunities that increase recruiting efficiency

🎯 Requirements

• Bachelor's degree and deep interest in talent acquisition • 1-3 years of experience in talent acquisition, recruiting coordination, recruiting operations, or a related field; recent college graduates with relevant recruiting or talent acquisition internship experience are also encouraged to apply • Strong technical aptitude and the ability to quickly learn and become proficient in recruiting technologies, specifically Applicant Tracking Systems (e.g., Lever) • Exceptional organizational and time management skills with the ability to manage multiple priorities in a fast-paced environment • Strong written and verbal communication skills • High level of attention to detail and a commitment to delivering an exceptional candidate experience • Proficiency with Microsoft Office (Outlook, Excel, Word, Teams) and Zoom • Experience administering an Applicant Tracking System (ATS), preferably Lever. • Experience coordinating interviews in a high-volume recruiting environment. • Experience supporting recruiting, HR, or talent acquisition teams. • Familiarity with LinkedIn Recruiter, job boards, and recruiting technologies. • Experience creating recruiting reports, maintaining ATS data integrity, and supporting recruiting operations. • Organization and prioritization • Customer service orientation • Attention to detail • Communication skills • Relationship building • Problem solving • Adaptability • Integrity and professionalism