Administrative Assistant

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July 3

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MasAlto Capital

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Finance • Sustainability • Enterprise

MasAlto Capital is a family office that partners with tech and sustainable hospitality projects, driven by values like humility, creativity, and sustainability. Led by serial entrepreneur Vladimir Suarez, the company invests in forward-thinking startups and scale-ups, aiming to transform the world positively. With offices in Singapore and Panama, MasAlto Capital leverages its extensive experience and network to support entrepreneurs globally. The firm focuses on elevating promising ventures that align with its mission to make positive changes in the world, with over 20 teams supported around the globe.

2 - 10 employees

💸 Finance

🏢 Enterprise

📋 Description

• Executive and Personal Support to CEO/COO • Provide comprehensive administrative support to the CEO, including calendar management, meeting coordination, travel arrangements, and document preparation. • Manage and prioritize the CEO’s and COO’s schedules. • Act as a primary point of contact to screen and manage calls, emails, and correspondence. • Assist in the management and follow-up of special projects. • Support the CEO with personal projects. • Travel Coordination and Logistics • Coordinate domestic and international travel, including booking flights, rental cars, and accommodations. • Prepare detailed travel itineraries for the CEO and other team members when necessary. • Research and book venues for meetings, conferences, or corporate events. • Purchasing and Inventory Management • Handle procurement of office supplies, apartment items, amenities, and small furnishings. • Monitor and maintain adequate inventory levels for both office supplies and apartment needs. • Administrative and Operational Support • Perform general administrative tasks such as organizing documents and tracking pending items.

🎯 Requirements

• Degree or certification in Administration, Executive Assistance, or a related field. • Minimum of 1–2 years of experience in a similar role, preferably supporting senior management. • Strong organizational skills, discretion, and the ability to handle confidential information. • Proficiency in Google Workspace, Microsoft Office, and internal communication tools. • Proactive attitude, attention to detail, and excellent written and verbal communication skills. • Experience in purchasing, inventory management, or office administration is a plus. • Ability to multitask and perform efficiently in a dynamic environment. • Advanced English is required.