Proposal & Subcontractor Administrator

Job not on LinkedIn

🕒 May 27

☕ Washington – Remote

☕ Washington – Remote

💵 $69.3k - $103.9k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

🖥️ Administration

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MasTec

WebsiteLinkedInAll Job Openings

10,000+ employees

⚡ Energy

📡 Telecommunications

🤝 B2B

💰 $550M Post-IPO Debt - Mastec on 2024-06

Energy • Telecommunications • B2B

MasTec is a leading specialty contractor that engineers, designs, and constructs large-scale infrastructure projects across energy, oil and natural gas pipelines, renewable power, water and sewer systems, and communications networks. The company provides turnkey construction, EPC and program management services—including power generation and delivery, pipeline construction, EV charging solutions, heavy civil and industrial work, and last-mile technology/IoT deployment—serving utility, commercial and public-sector clients. With about 80 years of experience and a workforce of nearly 22,000, MasTec emphasizes safety and delivers complex infrastructure solutions nationwide.

📋 Description

• Coordinating and organizing the prequalification process and ensuring subcontractors are requalified every year and completing prequalification scorecards. • Working with project team, estimating team, and proposal team to collect all required information for an RFP. • Writing RFPs and ensuring all required information is posted for subcontractor review. • Posting, organizing, and managing all bid events in Monday.com. • Acting as the main contact for subcontractors during their bid process. • Organizing and running all pre-bid meetings and acting as liaison between project team and subcontractors for site visit organization. • Working with team members to ensure all subcontractor RFIs are answered and sent to subcontractors in a timely manner. • Working with subcontractors the day a bid is due to ensure they have posted their bid and proposal correctly. • Coordinating internal and external reviews of subcontractor proposals. • Collaborating with teams to evaluate and score subcontractor proposals based on established criteria. • Training subcontractors in the bid management software. • Working closely with estimating staff to identify subcontracted scopes and quantify subcontracted work. • Acting as a liaison between the estimating and proposal management teams to ensure all teams understand changes and nuances of subcontractor pricing. • Acting as a liaison between the SCM team and subcontractors to ensure all parties have adequate information to appropriately bid the work. • Working with new subcontractors and getting them onboarded into the bid event system. • Organizing the subcontractor scoring process with the internal teams. • Organizing subcontractor proposals for proposal submittal according to client and proposal requirements.

🎯 Requirements

• Bachelor’s degree in Business Administration, Construction Management, Communications, or related field preferred; equivalent work experience considered. • 2+ years of experience in proposal coordination, subcontractor administration, estimating support, procurement, construction operations, or bid management. • Experience coordinating subcontractor prequalification processes, annual requalification tracking, and evaluation scorecards. • Proven ability to prepare, organize, and manage Requests for Proposals (RFPs) and subcontractor bid documentation. • Strong experience coordinating cross-functional teams including project management, estimating, proposal management, and supply chain teams. • Ability to manage subcontractor communications throughout the bidding lifecycle, including RFIs, bid submissions, onboarding, and proposal reviews. • Demonstrated ability to maintain accuracy, confidentiality, and professionalism while handling sensitive bid and proposal information.

🏖️ Benefits

• 401(k) Plan • Employee Stock Purchase Plan • Health, Dental, & Vision Insurance • Voluntary Life Insurance • Voluntary Short Term & Long-Term Disability • Paid time off